Produce professional personal pictures independently in Wandlitz

Produce professional personal pictures independently in Wandlitz

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Do you intend to keep your stock of personal pictures for one of the following areas up to date?

  • Internet
  • ActiveDirectory
  • HR systems
  • Outlook
  • Passport photos for travel planning
  • the CRM

Then there is a Photo Box from Photo Booth Deluxe worth considering.

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The use of a photo box for employee photos

The staff in your company are given the opportunity to photograph and / or update their own employee photo at a fixed or regularly changing location (e.g. in the casino or the company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that you do not need additional staff on site.
You give your employees the option to identify themselves completely around the clock with their own employee photo.

The staff photos are automatically optimized to the best format, freed from annoying elements in the background and optionally saved in many formats and aspect ratios.

The solution

You position a photo box optimized for employee photos in your company (e.g. in the HR department, at the ID or at the reception in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There, the employees will sit down in front of the photo box, similar to the passport photo machine, and read the operating instructions for the necessary actions on the display.

The screen serves as a touchscreen in parallel as an input terminal for the necessary information such as B. Employee ID, first name, family name and / or date of birth.
Alternatively, the photo booth can also be configured so that the data can simply be read from the company ID card. The data recorded in this way are then later part of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a release option for internal / external use of the recording.

Following the photograph of the employee picture, the background of the picture can be automatically exchanged for one or various backgrounds you have specified. The head of each photo is also located, scaled to a specified size and positioned on the final image at a defined position.

The recording is saved in a size and aspect ratio specified by you (e.g. square for the ActiveDirectory). The name of the picture is used to compare the saved portrait and the internal employee data record. We would be happy to help your IT department determine the interface.

A biometric check and a cut to a biometric ID photo are also available.
The image output can take place simultaneously in many dimensions.
So you always have the right photo for
Outlook, Instagram, WhatsApp & Co, LinkedIn
etc. lying ready.

Of course, each file can also be “personalized” with the help of the company logo and / or the name and position of the employee can be directly on the picture.

Advantages of automated photo processes for professional employee photos

  • low workload
  • perfect throughput speed if a lot of staff have to be photographed in a short period of time
  • RAW data is also backed up as required
  • Personal pictures according to your corporate design
  • even the name of the employee can be automatically inserted into the picture without manual rework.
  • the employee photo box is significantly cheaper than a booked photographer
  • Automatically created perfect staff photos in best DSLR quality and studio lighting technology

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How does the employee get his picture?

So that the CRM system or the ActiveDirectory do not alone get the new recordings, there are three different ways for staff to receive their photos digitally.

  1. Download via QR code from an offline gallery
    The photo box provides a private WLAN to which the staff has to dial.
    At the end of the sequence, a QR code is displayed on the screen. That QR code leads to an offline gallery from which the staff can download their photos. In contrast to the online gallery, this path only goes in the direct vicinity of the photo booth.
  2. Download from an online gallery
    At the end of the recording, a code is displayed or printed out on the touchscreen, which the staff can use to download the original photo and the various sizes for the various target systems.
  3. Enter the email address at the end of the photo sequence.
    The photo taken is then sent to the employee's email address.

Other deployment options

To get the most out of your purchase, you have the following options:

  • Use at staff parties (summer party, Christmas party ...}
  • Photo attraction at customer events & congresses
  • Use at trade fairs to issue personalized “flyers”
  • Photos of groups of visitors, e.g. after a lecture
  • Recording of biometric passport photos and ID photos
  • Employee photos (as already described)

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The cost frame

The price for buying a photo box optimized in this way starts at approx. 4,400 € plus VAT and pays off for companies with around 100 employees.
Of course, there is also the chance to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the photo box is taken over immediately.


Since the implementation of the system in 2019, two photo boxes have been installed permanently in this country and in Switzerland.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we are able to arouse your interest in automated employee photos, then register at 09331 8021990 or send an email to

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