Clean field staff independently take portraits in Osnabrück

Clean field staff independently take portraits in Osnabrück

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Would you like to keep your inventory of field staff portraits for one of the following areas up to date?

  • Exchange
  • Intranet
  • ActiveDirectory
  • Employee IDs
  • Credit cards
  • Outlook
  • Passport photos for travel planning

Then there is a Photo Box from Photo Booth Deluxe worth a moment of your time.

Saubere Außendienstmitarbeiter Portraitaufnahmen selbstständig in Osnabrück aufnehmen

What should be achieved?

The field service employees in your company have the option of photographing and / or updating the individual employee photo at a fixed or periodically changing location (e.g. in the dining room or the company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that you do not need additional staff on site.
You give your employees the option to fully identify themselves at any time with their own employee photo.

The staff photos can be independently cut to the appropriate format, freed from annoying elements in the background and, if desired, saved in certain dimensions and aspect ratios.

One possible solution

You place a photo box optimized for employee photos in your company (e.g. in the Katine, at the ID card or at the entrance in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees will stand in front of the photo box, similar to a passport photo machine, and see the instructions for the required actions on the monitor.

The screen serves as a touchscreen at the same time as an input terminal for the necessary information such as B. Employee ID, first name, family name and / or date of birth.
Alternatively, the photo box can also be set up in such a way that the data can be read directly from the company ID card. The information collected in this way is then part of the file name of the employee photo taken.
Optionally, a data protection screen can also be set up with a release option for internal / external use of the photo.

After the photo of the employee picture, the background of the picture can automatically be exchanged for one or more backrounds you have specified. The head of each photo is also located, scaled to a specified size and positioned on the final image at a defined position.

The image is saved in a size and aspect ratio that you specify (e.g. square for the ActiveDirectory). A comparison between the saved portrait and the in-house employee data record takes place via the file name. We would be happy to help your IT department determine the interface.

A biometric check and an adaptation to a biometric ID photo is available as an optional extension.
The image output can take place in various forms at the same time.
So you always have the best possible photo for
WhatsApp & Co, Twitter, LinkedIn, XING, the CRM system
etc. are available.

Of course, each file can also be “branded” with the help of the company logo and / or the name and position of the employee will be visible on the picture.

Special advantages of automated photo processes for perfect employee photos

  • even the name of the employee can be digitally added to the photo without manual rework.
  • additional data acquisition before or during the acquisition sequence
  • perfect throughput speed if many sales representatives need to be photographed in a short period of time
  • automatic branding with your motif and logo.
  • minimized work time
  • RAW data is also saved if necessary
  • Sales representatives take portraits according to their corporate design
  • the employee photo box is noticeably cheaper than a hired photographer
  • Self-made perfect staff photos in the best DSLR quality and studio flash technology

Saubere Außendienstmitarbeiter Portraitaufnahmen selbstständig in Osnabrück aufnehmen

How does the employee get the picture?

So that the CRM system or the ActiveDirectory alone does not get the new pictures, the sales representative has three different ways to receive his picture digitally.

  1. Download from an online gallery
    At the end of the sequence, a code is displayed or printed out on the touchscreen, which the sales representative can use to download the original image and the different sizes for the various target systems.
  2. Download via QR code from an offline gallery
    The photo box provides its own WLAN which the sales representative has to dial into.
    At the end of the recording, a QR code is displayed on the screen. The QR code leads to the offline gallery from which the sales representative can download his photos. In contrast to the online gallery, this path only works in the immediate vicinity of the Photo Box.
  3. Enter the email address at the end of the photo sequence.
    Then the captured photo is sent directly to the employee's email inbox.

Additional uses

To get the most out of your investment, you have the following options:

  • Photos of groups of visitors, e.g. after a tour
  • Recording of biometric passport photos and ID photos
  • Employee photos (as already explained)
  • Use at trade fairs to create personalized "flyers"
  • Photo attraction at customer events & congresses
  • Use at sales force parties (summer party, Christmas party ...}

Saubere Außendienstmitarbeiter Portraitaufnahmen selbstständig in Osnabrück aufnehmen

The cost frame

The investment for the acquisition of such a perfected photo box starts at around 4,400 € plus VAT and pays off for companies with around 100 employees.
Of course, there is also the chance to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is taken over immediately.


Since the system was implemented in 2019, two photo boxes have been permanently installed in Germany and Zurich.

The system is very well received by employees at WWZ AG in Switzerland as well as at Haufe Lexware.

If we were able to arouse your curiosity for automated employee photos, then call 09331 8021990 or send an email to

Saubere Außendienstmitarbeiter Portraitaufnahmen selbstständig in Osnabrück aufnehmen