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Create standardized employee portraits automatically in Neubrandenburg

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Would you like to keep your stock of employee portraits for one of the following areas up to date?

  • Intranet
  • Internet
  • Exchange
  • the CRM
  • Passport photos for travel planning
  • ActiveDirectory

Then there is a photo box from Photo Booth Deluxe worth considering.

Einheitliche Arbeitnehmerportraitaufnahmen automatisiert in Neubrandenburg erstellen

The mission goal

The employees in your company are given the opportunity to photograph and / or update their own employee photo at a fixed location or at alternating locations (e.g. in the casino or the company canteen or HR department).
It is essential that this is the case in the form of a self-service process and that additional employees are not needed on the spot.
You give your employees the opportunity to identify themselves completely around the clock with their personal employee photo.

The staff photos are automatically adapted to the best possible format, freed from disturbing elements in the background and optionally saved in different shapes and aspect ratios.

One possible solution

You can place a photo box optimized for employee photos in your company (e.g. in the HR department, at the ID or at the reception in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There the employees can stand in front of the photo box in the same way as with a passport photo machine and read the instructions for the necessary actions on the touchscreen.

The screen serves as a touchscreen at the same time as an input terminal for the required data such as B. ID, name, family name and / or date of birth.
Alternatively, the photo box can also be programmed so that the data can be read directly from the company ID card. The data collected in this way then becomes part of the filename of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a release option for internal / external use of the image.

After the photo of the employee portrait, the background of the recording can be automatically exchanged for one or different backgrounds you have specified. The head of each photo is also determined, scaled to a specified size and placed in a specified position on the final image.

The recording is saved in a size and aspect ratio defined by you (e.g. square for the ActiveDirectory). The name of the file is used to compare the saved photo and the internal employee data record. We would be happy to help your IT department determine the interface.

A biometric check and a cut to a biometric ID photo are available as additional extensions.
The image output can take place in various dimensions at the same time.
So you always have the best photo for
Instagram, WhatsApp & Co, Facebook, the CRM system, Outlook, Twitter, XING, LinkedIn
etc. ready.

Logically, each file can also be “branded” with a company logo and / or the name and position of the employee will appear on the picture.

Advantages of automated photo processes for reliable employee photos

  • even the name of the employee can be automatically inserted into the picture without manual rework.
  • perfect throughput speed when many employees are to be photographed in a small period of time
  • optional branding with your background and logo.
  • the employee photo box is noticeably more cost-effective than a hired photographer
  • RAW data can also be saved if required
  • optional data acquisition before or during the acquisition sequence
  • automatically created professional staff photos in the best DSLR quality and studio lighting technology
  • low workload
  • Employee portraits according to your corporate design

Einheitliche Arbeitnehmerportraitaufnahmen automatisiert in Neubrandenburg erstellen

How does the photographed person get the picture?

So that not only the CRM system or the ActiveDirectory can enjoy the new images, the employee can choose between three different ways to receive his photo digitally.

  1. Download from an offline gallery via QR code
    The photo box provides a private WLAN which the employee has to dial into.
    At the end of the sequence, a QR code is displayed on the screen. The QR code leads to the offline gallery from which the employee can copy his photos. In contrast to the online gallery, this path only works in the immediate vicinity of the photo booth.
  2. Download from an online gallery
    At the end of the recording, a code is displayed or printed on the screen, which the employee can use to download his original recording as well as the various versions for the various target systems.
  3. Enter the email address at the end of the photo sequence.
    The captured photo is then sent to the employee's mailbox.

Other deployment options

In order to make the best possible use of the purchase, you have the following options:

  • Use at employee parties (summer party, Christmas party ...}
  • Production of biometric passport photos and ID photos
  • Photo attraction at customer events & congresses
  • Photos of groups of visitors, e.g. after a tour
  • Use at trade fairs to produce personalized “flyers”
  • Employee photos (as described above)

Einheitliche Arbeitnehmerportraitaufnahmen automatisiert in Neubrandenburg erstellen

The cost frame

The cost of buying such a perfected photo booth starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course there is also the possibility to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is taken over immediately.


Since the system was introduced in 2019, two photo boxes have been permanently installed in this country and in Switzerland.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system is very well received by employees.

If we were able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.

Einheitliche Arbeitnehmerportraitaufnahmen automatisiert in Neubrandenburg erstellen

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