Automatically create uniform employee photos in Trier

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Do you want to keep your inventory of employee photos for one of the following areas up to date?

• the CRM
• Internet
• HR systems
• Time cards
• Intranet

Then there is a photo box from Photo Booth Deluxe worth considering.

The mission goal

The employees in your company have the opportunity to photograph and / or update the individual employee photo at a fixed or periodically alternating location (e.g. in the casino or the company canteen or HR department).
It is important that this is achieved in the form of a self-service process and that you do not need additional staff on site.
You give your employees the chance to identify themselves to 100% at any time with their personal employee photo.

The staff photos are automatically cut to the appropriate format, removed from disruptive elements in the background and optionally saved in various sizes and aspect ratios.

One possible solution

You position a photo box optimized for employee photos in your company (e.g. in the HR department, at the ID office or at the reception in a relaxed corner.
The space required is approx. 1.5 mx 1 m.
There, the employees can sit down in front of the photo booth in the same way as with the passport photo machine and read the operating instructions for the required steps on the touchscreen.

The monitor serves as a touchscreen at the same time as an input terminal for the required data such as B. ID, first name, family name and / or date of birth.
Alternatively, the photo box can also be configured in such a way that the data can be read directly from the employee ID card. The employee data collected in this way then becomes part of the file name of the employee photo taken.
Optionally, a data protection screen with a release option for internal / external use of the employee profile can also be set up.

After the photo of the employee's picture has been taken, the background of the photo can be automatically replaced with one or more of your specified backrounds. The head of each photo is also located, scaled to a specified size and positioned on the final image at a specified location.

The photo is saved in a size and format specified by you (e.g. square for the ActiveDirectory). The name of the file is used to compare the saved photo and the in-house employee data record. We would be happy to support your IT department in clarifying the import interface.

A biometric check and a cut to a biometric ID photo are available as additional extensions.
The image output can take place in parallel in various dimensions.
So you always have the ideal photo for
LinkedIn, the CRM system, Outlook, WhatsApp & Co, Twitter
etc. are available.

Of course, each file can also be “personalized” with company logos and / or the designation and position of the employee can also be visible on the picture.

ADVANTAGES of automated photo processes for reliable employee photos

• Self-made professional staff photos in maximum DSLR quality and studio lighting technology
• the employee photo box is noticeably cheaper than a booked portrait photographer
• optional data acquisition before or during the recording sequence
• automatic branding with your motif and logo.
• perfect throughput speed when many employees have to be photographed in a short period of time
• low workload
• RAW data can also be saved on request
• Employee photos according to your corporate design

How does the employee get the picture?

So that not only the CRM system or the ActiveDirectory get the new pictures, there are three different ways for the employee to receive his picture digitally.

1. Download from an offline gallery via QR code
   The photo box provides its own WLAN which the employee has to dial into.
   At the end of the photo sequence, a QR code is displayed on the screen. This QR code leads to the offline gallery from which the employee can load his photos. In contrast to the online gallery, this path only goes in the immediate vicinity of the photo booth.
2. Download from an online gallery
   At the end of the recording, a code is displayed or printed out on the touchscreen, which the employee can use to load his original recording and the different versions for the various target systems.
3. Enter the e-mail address at the end of the photo sequence.
   The photo taken is sent directly to the employee's email address.

Further deployment options

In order to get the most out of your purchase, you have the following possible uses:

• Employee photos (as already described)
• Use at trade fairs to create personalized “flyers”
• Creation of biometric passport photos and ID photos
• Photo attraction at customer events & congresses
• Use at employee parties (summer party, Christmas party ...}

The cost frame

The price for purchasing a photo box adapted in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course, there is also the possibility to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is taken over immediately.

Customer ratings

Since the system was implemented in 2019, two systems have been installed permanently in Germany and Zurich.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we were able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.