Automatically create professional staff portraits in Magdeburg

Automatically create professional staff portraits in Magdeburg

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Would you like to keep your inventory of personal portraits for one of the following areas up to date?

  • Employee IDs
  • Outlook
  • Intranet
  • Internet
  • ActiveDirectory
  • the CRM
  • cards
  • Passport photos for travel planning

Then there is a photo box from Photo Booth Deluxe worth a moment of your time.

Fachmännische Personal-Portraits automatisch in Magdeburg erstellen

The use of a photo box for employee photos

The staff in your company have the option of creating and / or updating their personal employee photo at a fixed location or at a regularly changing location (e.g. in the dining room or the company canteen or HR department).
It is important that this is done in the form of a self-service process and that you do not need additional staff on site.
You give your employees the opportunity to always fully identify themselves with their individual employee photo.

The staff photos are automatically cut to the ideal format, freed from disturbing elements in the background and optionally saved in different dimensions and aspect ratios.

A suggested solution

You position a photo booth perfect for employee photos in your company (e.g. in the HR department, at the ID or at the entrance in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There the employees can sit in front of the photo box, similar to a passport photo machine, and read the instructions for the necessary actions on the touchscreen.

The monitor serves as a touchscreen at the same time as an input terminal for the required information such as B. Personnel number, first name, last name and / or date of birth.
Alternatively, the Photo Box can also be configured so that the data can be read out directly from the company ID card. The information collected in this way will later become an element of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a release option for internal / external use of the employee profile.

Following the photograph of the employee portrait, the background of the photo can be automatically exchanged for one or many of the backrounds you have specified. The head of each photo is also analyzed, scaled to a specified size and positioned on the final image at a defined position.

The image is saved in a size and format you specify (e.g. square for the ActiveDirectory). The name of the picture is used to compare the saved portrait and the in-house employee data record. We would be happy to support your IT department in specifying the interface.

A biometric check and an adaptation to a biometric ID photo are available as additional extensions.
The image output can take place in parallel in various sizes.
So you always have the right photo for
XING, Outlook, WhatsApp & Co, Facebook
etc. at hand.

Of course, each file can also be “personalized” by means of a company logo and / or the name and position of the employee are directly visible on the picture.

Advantages of automatic photo processes for perfect employee photos

  • the employee photo box is noticeably cheaper than a hired portrait photographer
  • even the name of the employee can be digitally added to the picture without manual rework.
  • perfect throughput speed when a large number of staff have to be photographed in a short time interval
  • optional branding with your background and logo.
  • additional data acquisition before or during the recording sequence
  • Personal portraits according to your corporate design
  • RAW data can also be saved on request

Fachmännische Personal-Portraits automatisch in Magdeburg erstellen

How does the employee get the photo?

So that not only the CRM system or the ActiveDirectory can enjoy the new photos, there are three different ways for staff to choose from to get their picture as a file.

  1. Enter the e-mail address at the end of the photo sequence.
    In this case, the captured photo is immediately sent to the employee's mailbox.
  2. Download via QR code from an offline gallery
    The photo box provides its own WLAN which the staff has to dial into.
    At the end of the photo sequence, a QR code is displayed on the screen. The QR code leads to the offline gallery in which the staff can save their pictures. In contrast to the online gallery, this path only goes in the immediate vicinity of the photobox.
  3. Download from an online gallery
    At the end of the photo sequence, a code is displayed or printed out on the touchscreen, which the staff can use to load their original photo and the various versions for the various target systems.

Other deployment options

To get the most out of your investment, you have the following options:

  • Use at trade fairs to create personalized “flyers”
  • Production of biometric passport photos and ID photos
  • Use at staff parties (summer party, Christmas party ...}
  • Photo attraction at customer events & meetings
  • Employee photos (as explained above)

Fachmännische Personal-Portraits automatisch in Magdeburg erstellen

The need for investment

The investment for the acquisition of such a perfected photo booth starts at around 4,400 € plus VAT and is worthwhile for companies with around 100 employees.
Of course, there is also the possibility to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is kept immediately.


Since the system was introduced in 2019, two systems have been set up permanently in Germany and Switzerland.

Both at WWZ AG in CH and at Haufe Lexware, the system is very popular with employees.

If we have aroused your interest in automated employee photos, call 09331 8021990 or send an email to

Fachmännische Personal-Portraits automatisch in Magdeburg erstellen