Automatically take clean employee photos in Michendorf

Automatically take clean employee photos in Michendorf

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Would you always keep your inventory of company photos for one of the following areas up to date?

  • Credit cards
  • ActiveDirectory
  • the CRM
  • Exchange
  • Employee IDs
  • Internet
  • Intranet
  • Outlook
  • HR systems

Then there is a photo box of Photo Booth Deluxe worth a moment of your time.

Saubere Betriebsangehörigenphotos automatisiert in Michendorf fotografieren

The mission goal

The employees in your company get the opportunity to photograph and/or update the individual employee photo at a fixed location or at periodically alternating locations (e.g. in the casino or the company canteen or human resources department).
It is important that this is the case in the form of a self-service process and that additional employees are not needed on the spot.
You give your employees the opportunity to fully identify themselves at any time with their individual employee photo.

The personal photos can be automatically optimized to the optimal format, freed from annoying elements in the background and optionally saved in certain dimensions and aspect ratios.

The solution

You position a photo box set up for employee photos in your company (e.g. in the HR department, at the ID card office or at the entrance in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees will stand in front of the photo box in a similar way to a passport photo machine and see the instructions for the necessary steps on the display.

The screen serves as a touch screen at the same time as an input terminal for the necessary information such as B. ID, name, surname and/or date of birth.
Alternatively, the photo box can also be programmed so that the data can be read directly from the employee ID card. The information collected in this way then becomes an element of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a confirmation option for internal / external use of the image.

After photographing the employee portrait, the background of the recording can be automatically replaced with one or several backgrounds specified by you. Likewise, the head of each photo is determined, adjusted to a specified size and positioned in a defined position on the final image.

The photo is saved in a size and aspect ratio you specify (eg square for Active Directory). A comparison between the stored image and the internal employee data record takes place via the file name. We would be happy to support your IT department in defining the import interface.

A biometric check and an adaptation to a biometric ID photo are available as additional extensions.
The image output can take place in many dimensions at the same time.
So you always have the best photo for
Facebook, LinkedIn, Twitter, XING, the CRM system, Instagram, Outlook, WhatsApp & Co
etc. at hand.

Of course, each file can also be “branded” with company logos and/or the name and position of the employee will be directly visible on the image.

Advantages of automatic photo processes for professional employee photos

  • Self-made professional staff photos in the highest DSLR quality and studio flash technology
  • RAW data can also be saved on request
  • low workload
  • the employee photo box is significantly cheaper than a hired portrait photographer
  • optional branding with your background and logo.
  • even the name of the person photographed can be automatically inserted into the picture without manual rework.
  • Company photos according to your corporate design
  • optimized throughput speed if many employees are to be photographed in a short time frame

Saubere Betriebsangehörigenphotos automatisiert in Michendorf fotografieren

How did the staff get the photo?

So that not only the CRM system or the Active Directory comes into possession of the new photos, there are three different ways for the employees to get their picture as a file.

  1. Download from an online gallery
    At the end of the recording, a code is displayed on the screen or printed out, which the employee can use to download the original recording and the various formats for the different target systems.
  2. Download via QR code from an offline gallery
    The Photo Box provides its own WLAN which the employee has to dial into.
    At the end of the recording, a QR code is displayed on the screen. The QR code leads to an offline gallery from which employees can save their photos. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.
  3. Enter the e-mail address at the end of the photo sequence.
    The photo taken is sent directly to the employee's email address.

Other possible uses

In order to make the best possible use of the acquisition, you have the following options:

  • Recording of biometric passport photos and ID photos
  • Photo attraction at customer events & conferences
  • Employee photos (as already described)
  • Use at company parties (summer party, Christmas party ...}
  • Use at trade fairs to produce personalized “flyers”
  • Photos of groups of visitors, e.g. after a lecture

Saubere Betriebsangehörigenphotos automatisiert in Michendorf fotografieren

The cost frame

The cost of purchasing a photo box perfected in this way starts at around €4,400 plus VAT and pays off for organizations with around 100 employees or more.
Of course, there is also the possibility to try out the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the photo box is kept immediately.


Since the implementation of the system in 2019, two photo boxes have been permanently installed in this country and in Switzerland.

The system is very popular with colleagues both at WWZ AG in Zurich and at Haufe Lexware.

If we were able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to

Saubere Betriebsangehörigenphotos automatisiert in Michendorf fotografieren