Create professional personal photos automatically in Lüdinghausen

Create professional personal photos automatically in Lüdinghausen

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Would you like to keep your inventory of staff photos for one of the following areas up to date?

  • Employee IDs
  • V cards
  • HR systems
  • Internet
  • Intranet
  • Outlook
  • ActiveDirectory

Then there is a photo box from Photo Booth Deluxe worth considering.

Professionelle Personal-Photos automatisch in Lüdinghausen erstellen

What should be achieved?

The staff in your company have the option to create and / or update their own employee photo at a fixed or regularly alternating location (e.g. in the dining room or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional employees are not needed on site.
You give your employees the chance to always identify 100% with their own employee photo.

The staff photos are automatically cut to the appropriate format, freed from disruptive elements in the background and, if desired, saved in many dimensions and aspect ratios.

One possible solution

You can place a photo booth optimized for employee photos in your company (e.g. in the HR department, at the ID card or at the reception in a relaxed corner.
The space requirement is approx. 1.5 mx 1 m.
There the employees will stand in front of the photo box, similar to the passport photo machine, and see the operating instructions for the necessary steps on the monitor.

The monitor serves as a touch screen at the same time as an input terminal for the necessary data such as B. Employee ID, first name, family name and / or date of birth.
Alternatively, the Photo Box can also be set up so that the data can be read directly from the employee ID card. The information recorded in this way is then a component of the file name of the employee photo taken.
Optionally, a disclaimer screen with a checkbox for internal / external use of the employee report can be set up.

Following the photograph of the employee picture, the background of the recording can be automatically replaced with one or different backgrounds you have specified. The head is also determined for each photo, adjusted to a specified size and positioned on the final image at a defined point.

The photo is saved in a size and aspect ratio specified by you (e.g. square for the ActiveDirectory). The name of the file is used to compare the saved portrait and the internal employee data record. We would be happy to help your IT department specify the import interface.

A biometric check and an adaptation to a biometric ID photo are available as an extra expansion stage.
The image output can take place synchronously in different formats.
So you always have the best possible photo for
LinkedIn, Outlook, the CRM system, Twitter
etc. are available.

Of course, each file can also be “branded” with company logos and / or the name and position of the employee are immediately visible on the picture.

Special advantages of automatic photo processes for professional employee photos

  • low workload
  • extra data acquisition before or during the recording sequence
  • Personal photos according to your corporate design
  • Self-made professional staff photos in maximum DSLR quality and studio lighting technology
  • RAW data can also be saved on request
  • even the name of the employee can be automatically inserted into the picture without manual rework.
  • digital branding with your background and logo.

Professionelle Personal-Photos automatisch in Lüdinghausen erstellen

How did the staff come to the picture?

So that not only the CRM system or the ActiveDirectory can enjoy the new photos, there are three different ways for staff to receive their photos digitally.

  1. Download from an offline gallery via QR code
    The photo box provides its own WLAN which the staff has to dial into.
    At the end of the sequence, a QR code is displayed on the screen. The QR code leads to an offline gallery from which the staff can load their recordings. In contrast to the online gallery, this path only goes in the direct vicinity of the photo box.
  2. Download from an online gallery
    At the end of the recording, a code is displayed on the touchscreen or printed out, which the staff can use to download the original recording and the various versions for the various target systems.
  3. Enter the email address at the end of the photo sequence.
    In this case, the photo taken will be sent immediately to the employee's email address.

Alternative deployment options

In order to get the most out of your investment, you have the following possible uses:

  • Photo attraction at customer events & meetings
  • Pictures of groups of visitors, e.g. after a tour
  • Recording of biometric passport photos and ID photos
  • Employee photos (as described above)
  • Use at trade fairs to issue personalized “flyers”
  • Use at staff parties (summer party, Christmas party ...}

Professionelle Personal-Photos automatisch in Lüdinghausen erstellen

The cost frame

The price for purchasing a photo booth optimized in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course, there is also the opportunity to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is kept immediately.


Since the implementation of the system in 2019, two photo boxes have been permanently installed in Germany and Switzerland.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system is very well received by colleagues.

If we are able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an email to

Professionelle Personal-Photos automatisch in Lüdinghausen erstellen