Automatically create professional employee recordings in Trossingen

Automatically create professional employee recordings in Trossingen

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Would you like to keep your inventory of employee recordings for one of the following areas up to date?

  • Passport photos for travel planning
  • Internet
  • Outlook
  • ActiveDirectory
  • HR systems
  • V cards

Then there is a photo box from Photo Booth Deluxe worth considering.

Fachmännische Mitarbeiter-Aufnahmen automatisch in Trossingen erstellen

What should be achieved?

The employees in your company have the opportunity to photograph their own employee photo and / or bring it up to date at a fixed or regularly changing location (e.g. in the casino or the company canteen or HR department).
It is essential that this is achieved in the form of a self-service process and that additional personnel are not needed on site.
You give your employees the option to identify themselves completely around the clock with their own employee photo.

The staff photos can be automatically optimized to the right format, removed from annoying elements in the background and saved in various shapes and aspect ratios if desired.

The solution

You position a photo box set up for employee photos in your company (e.g. in the HR department, at the ID office or at the reception in a quiet corner.
The space required is approx. 1.5 mx 1 m.
There, the employees can stand in front of the photo booth, similar to a passport photo machine, and read the operating instructions for the necessary actions on the touchscreen.

The monitor serves as a touch screen at the same time as an input terminal for the required information, e.g. B. ID, name, surname and/or date of birth.
Alternatively, the photo box can also be programmed in such a way that the data can be read directly from the employee ID card. The information recorded in this way is then part of the file name of the employee photo taken.
Optionally, a data protection screen with a release option for internal / external use of the recording can also be displayed.

Following the recording of the employee picture, the background of the recording can be automatically replaced with one or different backgrounds specified by you. The head is also determined for each photo, scaled to a specified size and positioned at a defined point on the final image.

The photo is saved in a size and format specified by you (eg square for Active Directory). The file name is used to compare the photo taken with the internal employee data record. We would be happy to support your IT department in clarifying the import interface.

A biometric check and an adaptation to a biometric ID photo are available as additional extensions.
The image output can take place in various forms at the same time.
So you always have the best photo for
Twitter, Outlook, Facebook, the CRM system, XING, Instagram
etc. lying ready.

Of course, each file can also be “branded” using the company logo and/or the employee's name and position will be immediately visible on the image.

Advantages of automated photo processes for reliable employee photos

  • automatic branding with your background and logo.
  • low workload
  • Employee recordings according to your corporate design
  • RAW data can also be saved if required
  • perfect throughput speed if many employees are to be photographed in a short time interval
  • independently created reliable personal photos in the best DSLR quality and studio flash technology
  • even the name of the employee can be automatically inserted into the photo without manual rework.
  • additional data acquisition before or during the acquisition sequence
  • the employee photo box is significantly more cost-effective than a booked photographer

Fachmännische Mitarbeiter-Aufnahmen automatisch in Trossingen erstellen

How does the photographed person get his picture?

To ensure that the CRM system or Active Directory is not the only one to benefit from the new photos, there are three different ways for employees to receive their photo as a file.

  1. Download from an online gallery
    At the end of the sequence, a code is displayed on the screen or printed out, which the employee can use to download their original photo and the various formats for the various target systems.
  2. Enter the email address at the end of the photo sequence.
    Then the captured photo is immediately sent to the employee's email inbox.
  3. Download via QR code from an offline gallery
    The Photo Box provides its own WLAN which the employee has to dial into.
    At the end of the recording, a QR code is displayed on the touchscreen. This QR code leads to the offline gallery where employees can download their recordings. In contrast to the online gallery, this path is only possible in the immediate vicinity of the photo box.

Other deployment options

To get the most out of your investment, you have the following options:

  • Recording of biometric passport photos and ID photos
  • Pictures of groups of visitors, e.g. after a presentation
  • Use at employee parties (summer party, Christmas party ...}
  • Employee photos (as already explained)
  • Photo attraction at customer events & meetings
  • Use at trade fairs to issue personalized “flyers”

Fachmännische Mitarbeiter-Aufnahmen automatisch in Trossingen erstellen

The cost frame

The cost of purchasing a Photo Box perfected in this way starts at around €4,400 plus VAT and is therefore worthwhile for companies with around 100 employees or more.
Of course, there is also the opportunity to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is taken over directly.


Since the system was implemented in 2019, two systems have been installed permanently in Germany and Zurich.

Both at WWZ AG in CH and at Haufe Lexware, the system is very popular with employees.

If we were able to arouse your interest in automated employee photos, please register at 09331 8021990 or send an email to

Fachmännische Mitarbeiter-Aufnahmen automatisch in Trossingen erstellen