Automatically take uniform employee portraits in Westerstede

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Can you always keep your inventory of employee portraits for one of the following areas up to date?

• ActiveDirectory
• Exchange
• Outlook
• the CRM
• Passport photos for travel planning
• Intranet
• Internet
• Employee IDs

Then a photo booth is from Photo Booth Deluxe worth a moment of your time.

What should be achieved?

The employees in your company have the opportunity to take their own employee photo and / or bring it up to date at a fixed or periodically alternating location (e.g. in the dining room or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional employees are not needed on site.
You give your workforce the opportunity to identify themselves to 100% around the clock with their own employee photo.

The staff photos are automatically cut to the appropriate format, removed from annoying elements in the background and optionally saved in different shapes and aspect ratios.

The solution

You place a photo box perfect for employee photos in your company (e.g. in the HR department, at the ID card or at the entrance in a quiet corner.
The space required is approx. 1.5 mx 1 m.
There, employees can stand in front of the photo booth, similar to a passport photo machine, and read the instructions for the necessary actions on the display.

The monitor serves as a touch screen at the same time as an input terminal for the necessary information such as B. Personal identification, first name, family name and / or date of birth.
Alternatively, the photo box can also be set up so that the data can be read in directly from the company ID card. The data recorded in this way then becomes a component of the file name of the employee photo taken.
Optionally, a data protection screen can also be displayed with a sharing option for internal / external use of the photo.

After the employee picture has been taken, the background of the picture can be automatically exchanged for one or many of the backgrounds you have specified. The head of each photo is also located, scaled to a specified size and positioned on the final image at a defined point.

The recording is saved in a size and aspect ratio specified by you (eg square for the ActiveDirectory). The file name is used to compare the photo taken and the internal employee data record. We would be happy to help your IT department define the connection.

A biometric check and a cut to a biometric ID photo are available as optional add-ons.
The image output can take place at the same time in different dimensions.
So you always have the best possible photo for
LinkedIn, WhatsApp & Co, Instagram, XING, Facebook
etc. are available.

Of course, each file can also be “personalized” with the help of the company logo and / or the name and position of the employee will be directly visible on the picture.

ADVANTAGES of automated photo processes for reliable employee photos

• Automated professional staff photos in maximum DSLR quality and studio lighting technology
• optimized throughput speed if many employees have to be photographed in a short period of time
• Employee portraits according to your corporate design
• the employee photo box is noticeably cheaper than a hired portrait photographer
• minimal labor
• automatic branding with your background and logo.
• The name of the employee can also be automatically added to the photo without manual rework.

How does the employee get their photo?

So that not only the CRM system or the ActiveDirectory get the new pictures, the employee has three different ways to choose to receive his photo digitally.

1. Download via QR code from an offline gallery
   The Photobox provides a private WLAN which the employee has to dial into.
   At the end of the sequence, a QR code is displayed on the touchscreen. The QR code leads to the offline gallery in which the employee can download his recordings. In contrast to the online gallery, this path only goes in the direct vicinity of the photo box.
2. Enter the email address at the end of the photo sequence.
   The photo taken is sent directly to the employee's email address.
3. Download from an online gallery
   At the end of the photo sequence, a code is displayed or printed on the touchscreen, which the employee can use to copy down his or her original photo and the different sizes for the various target systems.

Other uses

In order to make the best possible use of your investment, you have the following options:

• Employee photos (as already explained)
• Use at employee parties (summer party, Christmas party ...}
• Pictures of groups of visitors, e.g. after a tour of the company
• Production of biometric passport photos and ID photos
• Use at trade fairs to create personalized “flyers”

The need for investment

The cost of buying a photo box adapted in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course, there is also the opportunity to try out the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the later purchase if the photo box is bought immediately.

references

Since the system was introduced in 2019, two photo boxes have been permanently installed in Germany and Zurich.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we were able to arouse your interest in automated employee photos, then call 09331 8021990 or send an email to office@photobooth-deluxe.de.