Take standardized employee photographs automatically in Erfurt

Take standardized employee photographs automatically in Erfurt

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Are you able to keep your inventory of employee photographs for one of the following areas up to date?

  • Passport photos for travel planning
  • Intranet
  • Employee IDs
  • ActiveDirectory
  • the CRM
  • Outlook
  • Internet
  • HR systems
  • cards

Then a photo booth is from Photo Booth Deluxe worth considering.

Einheitliche Arbeitnehmerfotografien automatisiert in Erfurt fotografieren

The use of a photo box for employee photos

The employees in your company have the option to create and / or update their own employee photo at a fixed or regularly changing location (e.g. in the casino, the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional personnel are not needed on site.
You give your staff the chance to always fully identify themselves with their individual employee photo.

The staff photos are automatically cut to the optimal format, freed from annoying elements in the background and, if desired, saved in many shapes and aspect ratios.

The solution

You position a photo box set up for employee photos in your company (e.g. in the Katine, at the ID card or at the reception in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can sit in front of the photo box, similar to a passport photo machine, and see the instructions for the required actions on the touchscreen.

The monitor serves as a touchscreen in parallel as an input terminal for the necessary information such as B. Employee ID, first name, last name and / or date of birth.
Alternatively, the photobooth can also be set up so that the data can simply be read from the company ID card. The employee data collected in this way then becomes an element of the file name of the employee photo taken.
Optionally, a data protection screen with a release option for internal / external use of the recording can also be displayed.

After the employee picture has been taken, the background of the photo can automatically be exchanged for one or different backgrounds you have specified. The head is also determined for each photo, adjusted to a specified size and placed in a defined position on the final image.

The photo is saved in a size and aspect ratio specified by you (e.g. square for the ActiveDirectory). A comparison is made between the photographed portrait and the internal employee data record via the name of the picture. We would be happy to support your IT department in clarifying the import interface.

A biometric check and a cut to a biometric ID photo are available as an extra expansion stage.
The image output can take place in several sizes at the same time.
So you always have the right photo for
LinkedIn, Facebook, Instagram, WhatsApp & Co, Twitter, Outlook
etc. ready.

Of course, each file can also be “personalized” with company logos and / or the name and position of the employee can be immediately visible on the picture.

Advantages of automated photo processes for professional employee photos

  • digital branding with your background and logo.
  • the employee photo box is noticeably cheaper than a rented portrait photographer
  • extra data acquisition before or during the recording sequence
  • Employee photographs according to your corporate design
  • RAW data can also be saved on request
  • optimized throughput speed if many employees are to be photographed in a small time frame
  • automatically created perfect staff photos in the best DSLR quality and studio lighting technology
  • even the name of the employee can be automatically inserted into the picture without manual rework.
  • minimized work time

Einheitliche Arbeitnehmerfotografien automatisiert in Erfurt fotografieren

How does the employee get the picture?

So that not only the CRM system or the ActiveDirectory get the new pictures, the employee has three different ways to choose to get his picture as a file.

  1. Enter the email address at the end of the photo sequence.
    The photo taken is then sent directly to the employee's email inbox.
  2. Download from an online gallery
    At the end of the recording, a code is displayed or printed out on the touchscreen, which the employee can use to download the original recording and the various versions for the different target systems.
  3. Download via QR code from an offline gallery
    The photo box provides its own WLAN that the employee has to dial into.
    At the end of the recording, a QR code is displayed on the touchscreen. The QR code leads to an offline gallery in which the employee can download his pictures. In contrast to the online gallery, this path only goes in the immediate vicinity of the photo box.

Additional deployment options

To make the most of your investment, you have the following options:

  • Recording of biometric passport photos and ID photos
  • Use at trade fairs to produce personalized “flyers”
  • Pictures of groups of visitors, e.g. after a tour
  • Employee photos (as already explained)
  • Photo attraction at customer events & meetings
  • Use at employee parties (summer party, Christmas party ...}

Einheitliche Arbeitnehmerfotografien automatisiert in Erfurt fotografieren

The cost frame

The investment for the purchase of such a perfected photo box starts at approx. 4,400 € plus VAT and is worthwhile for organizations with around 100 employees.
Of course, there is also the chance to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is taken over directly.


Since the system was implemented in 2019, two systems have been permanently installed in Germany and Switzerland.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by colleagues.

If we were able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.

Einheitliche Arbeitnehmerfotografien automatisiert in Erfurt fotografieren