Automatically create clean employee recordings in St. Leon-Rot

Automatically create clean employee recordings in St. Leon-Rot

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Would you like to keep your stock of employee recordings for one of the following areas up to date?

  • Internet
  • ActiveDirectory
  • the CRM
  • Passport photos for travel planning

Then there is a photo box from Photo Booth Deluxe worth a moment of your time.

Saubere Mitarbeiter-Aufnahmen automatisch in St. Leon-Rot erstellen

What should be achieved?

The employees in your company have the option of photographing and/or updating the individual employee photo at a fixed location or at regularly changing locations (e.g. in the dining room or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional employees are not needed on site.
You give your employees the opportunity to identify themselves to 100% at any time with their own employee photo.

The personal photos can be automatically cut to the ideal format, freed from disturbing elements in the background and optionally saved in different formats and aspect ratios.

The solution

You place a photo box optimized for employee photos in your company (e.g. in the Katine, at the ID or at the entrance in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can stand in front of the photo box, similar to the photo booth, and see the instructions for the necessary actions on the touchscreen.

The screen serves as a touch screen at the same time as an input terminal for the required information such as e.g. B. Personnel number, name, surname and/or date of birth.
Alternatively, the Photo Box can also be set up so that the data is simply read in from the employee ID card. The data recorded in this way is then an element of the file name of the employee photo taken.
Optionally, a disclaimer screen with a checkbox for internal / external use of the employee profile can also be displayed.

After the employee photo has been taken, the background of the photo can be automatically replaced with one or many backgrounds specified by you. Likewise, the head is located for each photo, adjusted to a specified size and placed in a defined position on the final image.

The recording is saved in a size and aspect ratio specified by you (eg square for the Active Directory). A comparison between the stored photo and the internal employee data record takes place via the file name. We would be happy to support your IT department in specifying the connection.

A biometric check and a cut to a biometric ID photo are available as optional add-ons.
The image output can take place synchronously in different forms.
So you always have the best possible photo for
XING, the CRM system, LinkedIn, Facebook, WhatsApp & Co, Outlook
etc. lying ready.

Of course, each file can also be “branded” using the company logo and/or the name and position of the employee can appear directly on the image.

Advantages of automated photo processes for professional employee photos

  • RAW data is also saved if necessary
  • Employee recordings according to your corporate design
  • Independently made reliable staff photos in best DSLR quality and studio flash technology
  • the employee photo box is noticeably more cost-effective than a booked portrait photographer
  • Even the name of the employee can be automatically inserted into the picture without manual rework.
  • optional branding with your motif and logo.
  • minimized work time
  • additional data acquisition before or during the recording sequence
  • perfect throughput speed when many employees are to be photographed in a short period of time

Saubere Mitarbeiter-Aufnahmen automatisch in St. Leon-Rot erstellen

How does the employee get his picture?

So that the CRM system or Active Directory alone does not get hold of the new photos, there are three different ways for the employee to get his photo as a file.

  1. Download from an online gallery
    At the end of the recording, a code is displayed on the screen or printed out, which the employee can use to copy his original photo and the various formats for the various target systems.
  2. Download via QR code from an offline gallery
    The Photobox provides a private WLAN which the employee must dial into.
    At the end of the recording, a QR code will appear on the screen. The QR code leads to an offline gallery from which employees can copy their images. In contrast to the online gallery, this path is only possible in the immediate vicinity of the photo booth.
  3. Enter the email address at the end of the photo sequence.
    In this case, the photo taken is immediately sent to the employee's e-mail address.

Alternative uses

To get the most out of your investment, you have the following options:

  • Employee photos (as already described)
  • Photos of groups of visitors, e.g. after a lecture
  • Recording of biometric passport photos and ID photos
  • Photo attraction at customer events & meetings
  • Use at trade fairs to create personalized “flyers”
  • Use at employee parties (summer party, Christmas party ...}

Saubere Mitarbeiter-Aufnahmen automatisch in St. Leon-Rot erstellen

The cost frame

The investment for the purchase of a photo box optimized in this way starts at around €4,400 plus VAT and pays off for companies with around 100 employees or more.
Of course, there is also the chance to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is kept immediately.


Since the implementation of the system in 2019, two systems have been permanently installed in Germany and Switzerland.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we were able to arouse your interest in automated employee photos, then call 09331 8021990 or send an email to

Saubere Mitarbeiter-Aufnahmen automatisch in St. Leon-Rot erstellen