Create professional personal photos automatically in Zella-Mehlis

Create professional personal photos automatically in Zella-Mehlis

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Would you like to keep your stock of personal photos for one of the following areas up to date?

  • Exchange
  • Employee IDs
  • ActiveDirectory
  • Passport photos for travel planning
  • Outlook

Then there is a Photo Box from Photo Booth Deluxe worth considering.

Professionelle Personal-Photos automatisch in Zella-Mehlis erstellen

What should be achieved?

The staff in your company are given the chance to photograph and / or update the individual employee photo at a fixed or regularly alternating location (e.g. in the dining room or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional employees are not needed on the spot.
You give your employees the opportunity to always fully identify themselves with their own employee photo.

The staff photos can be independently optimized to the appropriate format, freed from annoying elements in the background and, if desired, saved in different sizes and aspect ratios.

One possible solution

You place a photobooth set up for employee photos in your company (e.g. in the Katine, at the ID card or at the reception in a relaxed corner.
The space requirement is approx. 1.5 mx 1 m.
There, the employees will stand in front of the photo box, similar to the passport photo machine, and see the operating instructions for the required steps on the monitor.

The screen serves as a touchscreen at the same time as an input terminal for the required information such as B. Employee ID, first name, last name and / or date of birth.
Alternatively, the Photo Box can also be configured in such a way that the data can be read directly from the employee ID card. The information collected in this way is then later part of the file name of the employee photo.
Optionally, a data protection screen with a checkbox for internal / external use of the photo can also be set up.

After the employee picture has been taken, the background of the photo can automatically be exchanged for one or different backgrounds that you have specified. The head is also determined for each photo, scaled to a specified size and placed on the final image at a specified location.

The photo is saved in a size and aspect ratio specified by you (e.g. square for the ActiveDirectory). The name of the file is used to compare the saved image and the in-house employee data record. We would be happy to support your IT department in defining the interface.

A biometric check and an adaptation to a biometric ID photo are available as an additional expansion stage.
The image output can take place in several dimensions at the same time.
So you always have the best photo for
Twitter, WhatsApp & Co, Facebook, Outlook, LinkedIn
etc. at hand.

Of course, each file can also be “branded” with company logos and / or the name and position of the employee are immediately visible on the picture.

Special advantages of automated photo processes for professional employee photos

  • Self-made reliable personal photos in maximum DSLR quality and studio flash technology
  • minimized work time
  • Optimized throughput speed when a large number of staff have to be scanned in a small time interval
  • Personal photos according to your corporate design
  • automatic branding with your motif and logo.
  • even the name of the employee can be automatically inserted into the picture without manual rework.
  • the employee photo box is significantly cheaper than a hired photographer
  • RAW data can also be saved on request
  • additional data acquisition before or during the recording sequence

Professionelle Personal-Photos automatisch in Zella-Mehlis erstellen

How does the photographed person get the photo?

So that the CRM system or the ActiveDirectory does not alone get the new photos, there are three different ways for the staff to get their picture as a file.

  1. Download from an online gallery
    At the end of the sequence, a code is displayed or printed on the screen, which the staff can use to download the original recording and the different sizes for the different target systems.
  2. Download from an offline gallery via QR code
    The photobooth provides its own WLAN which the staff has to dial into.
    At the end of the sequence, a QR code is displayed on the screen. This QR code leads to the offline gallery from which the staff can copy their pictures. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.
  3. Enter the email address at the end of the photo sequence.
    Then the captured photo is immediately sent to the employee's email inbox.

Alternative deployment options

To get the most out of your investment, you have the following options:

  • Use at trade fairs to create personalized “flyers”
  • Pictures of groups of visitors, e.g. after a tour of the company
  • Photo attraction at customer events & meetings
  • Employee photos (as explained above)
  • Use at staff parties (summer party, Christmas party ...}

Professionelle Personal-Photos automatisch in Zella-Mehlis erstellen

The cost frame

The investment for purchasing a photo box optimized in this way starts at around € 4,400 plus VAT and is worthwhile for companies with around 100 employees.
Of course, there is also the option to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is retained directly.

Customer ratings

Since the system was introduced in 2019, two photo boxes have been set up permanently in this country and in Zurich.

The system is very popular with colleagues at WWZ AG in Zurich and at Haufe Lexware.

If we are able to arouse your interest in automated employee photos, then call 09331 8021990 or send an email to

Professionelle Personal-Photos automatisch in Zella-Mehlis erstellen