Create professional personal photos automatically in Waiblingen

Create professional personal photos automatically in Waiblingen

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Do you intend to keep your inventory of personal photos for one of the following areas up to date?

  • ActiveDirectory
  • the CRM
  • Outlook
  • Employee IDs
  • Internet
  • Exchange
  • V cards
  • HR systems

Then there is a photo box from Photo Booth Deluxe worth a moment of your time.

Professionelle Personal-Photos automatisch in Waiblingen erstellen

The use of a photo box for employee photos

The staff in your company have the opportunity to create and / or update their personal employee photo at a fixed or periodically alternating location (e.g. in the casino or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional employees are not needed on site.
You give your employees the chance to always fully identify themselves with their own employee photo.

The staff photos are automatically cut to the appropriate format, removed from annoying elements in the background and optionally saved in several dimensions and aspect ratios.

One possible solution

You can place a photo box perfect for employee photos in your company (e.g. in the HR department, at the ID card or at the reception in a quiet corner.
The space required is approx. 1.5 mx 1 m.
There, employees can stand in front of the photo box in the same way as with the passport photo machine and read the instructions for the necessary actions on the display.

The monitor serves as a touchscreen at the same time as an input terminal for the required data such as B. Employee ID, first name, last name and / or date of birth.
Alternatively, the photo box can also be configured so that the data can be read directly from the employee ID. The employee data recorded in this way then becomes an element of the file name of the employee photo taken.
Optionally, a disclaimer screen can be set up with a confirmation option for internal / external use of the recording.

After the employee picture has been taken, the background of the photo can be automatically replaced with one or many of the background settings you specified. The head is also analyzed for each photo, adjusted to a specified size and positioned on the final image at a specified location.

The recording is saved in a size and aspect ratio specified by you (e.g. square for the ActiveDirectory). A comparison is made between the photographed portrait and the in-house employee data record via the name of the picture. We would be happy to support your IT department in defining the import interface.

A biometric check and an adaptation to a biometric ID photo are available as an optional expansion stage.
The image output can take place synchronously in various forms.
So you always have the best photo for
Facebook, the CRM system, LinkedIn, WhatsApp & Co, Twitter
etc. within easy reach.

Of course, each file can also be “personalized” with logos and / or the name and position of the employee can be immediately shown on the picture.

Special advantages of automated photo processes for professional employee photos

  • RAW data can also be saved if required
  • optional data acquisition before or during the recording sequence
  • the employee photo box is noticeably cheaper than a rented portrait photographer
  • Personal photos according to your corporate design
  • perfect throughput speed when a large number of staff have to be scanned in a short period of time
  • optional branding with your background and logo.
  • Independently made perfect personal photos in best DSLR quality and studio flash technology
  • The name of the person photographed can also be added to the photo by machine without manual rework.

Professionelle Personal-Photos automatisch in Waiblingen erstellen

How does the photographed person get the photo?

So that not only the CRM system or the ActiveDirectory gets into possession of the new recordings, the staff can choose between three different ways to get their photo as a file.

  1. Enter the email address at the end of the photo sequence.
    Then the captured photo is sent directly to the employee's mailbox.
  2. Download via QR code from an offline gallery
    The photo box provides its own WLAN that the staff has to dial into.
    At the end of the photo sequence, a QR code is displayed on the screen. This QR code leads to an offline gallery from which the staff can download their pictures. In contrast to the online gallery, this path only goes in the immediate vicinity of the photo box.
  3. Download from an online gallery
    At the end of the sequence, a code is displayed or printed on the screen, which the staff can use to download their original photo and the various versions for the various target systems.

Other uses

In order to make the best possible use of the purchase, you have the following options:

  • Use at staff parties (summer party, Christmas party ...}
  • Photos of groups of visitors, e.g. after a lecture
  • Use at trade fairs to create personalized “flyers”
  • Photo attraction at customer events & conferences
  • Employee photos (as explained above)

Professionelle Personal-Photos automatisch in Waiblingen erstellen

The need for investment

The investment for the purchase of such a customized photo box starts at around € 4,400 plus VAT and pays off for organizations with around 100 employees.
Of course, there is also the possibility to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the photo box is kept directly.

Customer ratings

Since the implementation of the system in 2019, two systems have been permanently installed in Germany and Switzerland.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very well received by employees.

If we were able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to

Professionelle Personal-Photos automatisch in Waiblingen erstellen