Create professional personal photos automatically in Cologne

Create professional personal photos automatically in Cologne

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Do you want to keep your inventory of personal photos for one of the following areas up to date?

  • Exchange
  • ActiveDirectory
  • HR systems
  • Employee IDs
  • Credit cards
  • Outlook

Then there is a Photo Box from Photo Booth Deluxe worth a moment of your time.

Professionelle Personal-Photos automatisch in Köln erstellen

The mission goal

The staff in your company are given the opportunity to photograph and / or update their own employee photo at a fixed or periodically changing location (e.g. in the dining room or in the company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that additional personnel are not needed on site.
This gives your staff the option to always fully identify themselves with their individual employee photo.

The staff photos can be automatically cut to the appropriate format, freed from annoying elements in the background and optionally saved in several dimensions and aspect ratios.

One possible solution

You place a photo box set up for employee photos in your company (e.g. in the Katine, at the ID or at the entrance in a relaxed corner.
The space requirement is approx. 1.5 mx 1 m.
There, the employees can sit down in front of the photo box, comparable to a passport photo machine, and see the operating instructions for the necessary actions on the screen.

The monitor serves as a touchscreen at the same time as an input terminal for the necessary information such as B. Employee ID, first name, last name and / or date of birth.
Alternatively, the photo booth can also be set up so that the data can simply be read from the employee ID. The employee data collected in this way will later become part of the file name of the employee photo taken.
Optionally, a disclaimer screen with a checkbox for internal / external use of the recording can also be displayed.

Following the photograph of the employee portrait, the background of the recording can be automatically replaced with one or many of the background settings you specified. The head of each photo is also found, scaled to a specified size and positioned on the final image at a specified location.

The image is saved in a size and aspect ratio that you specify (e.g. square for the ActiveDirectory). The name of the file is used to compare the recorded portrait and the internal employee data record. We would be happy to help your IT department determine the interface.

A biometric check and an adaptation to a biometric ID photo are available as an additional expansion stage.
The image output can take place in parallel in different dimensions.
So you always have the ideal photo for
Outlook, LinkedIn, XING, Twitter, Instagram, Facebook, the CRM system, WhatsApp & Co
etc. at hand.

Logically, each file can also be “branded” with a company logo and / or the name and position of the employee are directly on the picture.

Special advantages of automated photo processes for professional employee photos

  • Optimized throughput speed when many personnel have to be photographed in a short period of time
  • Personal photos according to your corporate design
  • digital branding with your motif and logo.
  • additional data acquisition before or during the recording sequence
  • minimized work time
  • if necessary, RAW data are also saved
  • Independently made professional staff photos in best DSLR quality and studio lighting technology

Professionelle Personal-Photos automatisch in Köln erstellen

How does the photographed person get his picture?

So that the CRM system or the ActiveDirectory alone does not benefit from the new images, there are three different ways for staff to choose from to receive their image digitally.

  1. Download via QR code from an offline gallery
    The Photo Box provides its own WLAN which the staff has to dial into.
    At the end of the recording, a QR code is displayed on the screen. The QR code leads to the offline gallery from which the staff can load their photos. In contrast to the online gallery, this path only works in the immediate vicinity of the photo booth.
  2. Entry of the email address at the end of the photo sequence.
    In this case, the captured photo will be sent to the employee's email address immediately.
  3. Download from an online gallery
    At the end of the sequence, a code is displayed or printed out on the screen, which the staff can use to load their original image and the various sizes for the various target systems.

Other possible uses

In order to make the best possible use of the acquisition, you have the following options:

  • Creation of biometric passport photos and ID photos
  • Use at staff parties (summer party, Christmas party ...}
  • Photo attraction at customer events & congresses
  • Employee photos (as already described)
  • Photos of groups of visitors, e.g. after a guided tour

Professionelle Personal-Photos automatisch in Köln erstellen

The cost frame

The cost of purchasing a photobox adapted in this way starts at around € 4,400 plus VAT and is worthwhile for organizations with around 100 employees or more.
Of course, there is also the chance to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the system is retained.


Since the system was introduced in 2019, two systems have been permanently installed in this country and in Zurich.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system has met with great approval from colleagues.

If we were able to arouse your interest in automated employee photos, then register at 09331 8021990 or send an email to

Professionelle Personal-Photos automatisch in Köln erstellen