Create professional personal photos automatically in Fulda

Create professional personal photos automatically in Fulda

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Would you like to keep your stock of personal photos for one of the following areas up to date?

  • Business Cards
  • Outlook
  • Intranet
  • Exchange
  • HR systems
  • Passport photos for travel planning
  • Employee IDs

Then there is a photo box from Photo Booth Deluxe worth considering.

Professionelle Personal-Photos automatisch in Fulda erstellen

The mission goal

The staff in your company have the chance to create and / or update their own employee photo at a fixed or regularly changing location (e.g. in the casino or the company canteen or HR department).
It is essential that this is the case in the form of a self-service process and that additional employees are not needed on site.
You give your staff the option to identify themselves at any time to 100% with their personal employee photo.

The staff photos are automatically optimized to the best format, removed from annoying elements in the background and optionally saved in several sizes and aspect ratios.

A suggested solution

You position a photo box set up for employee photos in your company (e.g. in the HR department, at the ID or at the reception in a relaxed corner.
The space requirement is approx. 1.5 mx 1 m.
There the employees can sit down in front of the photo box, similar to the passport photo machine, and read the instructions for the necessary steps on the touchscreen.

The monitor serves as a touch screen at the same time as an input terminal for the required information such as B. Personnel number, name, surname and / or date of birth.
Alternatively, the photo box can also be programmed so that the data can be read directly from the company ID card. The employee data recorded in this way then becomes part of the file name of the employee photo taken.
Optionally, a data protection screen can be set up with a checkbox for internal / external use of the photo.

After the photo of the employee picture, the background of the photo can be automatically replaced with one or different backgrounds you have specified. The head is also determined for each photo, scaled to a specified size and placed on the final image at a defined position.

The recording is saved in a size and aspect ratio determined by you (e.g. square for the ActiveDirectory). The file name is used to compare the saved image with the in-house employee data record. We would be happy to help your IT department clarify the connection.

A biometric check and a cut to a biometric ID photo are available as an optional extension.
The image output can take place simultaneously in various sizes.
So you always have the right photo for
WhatsApp & Co, Outlook, Facebook, Instagram, XING, LinkedIn, Twitter, the CRM system
etc. at hand.

Of course, each file can also be “personalized” with the help of the logo and / or the name and position of the employee can be immediately shown on the picture.

Advantages of automatic photo processes for reliable employee photos

  • extra data acquisition before or during the recording sequence
  • The name of the employee can also be automatically added to the photo without manual rework.
  • automatically produced perfect staff photos in the highest DSLR quality and studio lighting technology
  • perfect throughput speed when a large number of staff are to be scanned in a small period of time
  • the employee photo box is significantly cheaper than a booked portrait photographer
  • Personal photos according to your corporate design
  • minimized work time
  • RAW data is also saved as required

Professionelle Personal-Photos automatisch in Fulda erstellen

How does the staff get their photo?

So that the CRM system or the ActiveDirectory alone does not come into possession of the new images, the staff can choose between three different ways to get their image as a file.

  1. Download from an offline gallery via QR code
    The photo box provides its own WLAN which the staff has to dial into.
    At the end of the photo sequence, a QR code is displayed on the screen. This QR code leads to an offline gallery in which the staff can download their recordings. In contrast to the online gallery, this path only works in the immediate vicinity of the photo box.
  2. Download from an online gallery
    At the end of the sequence, a code is displayed or printed out on the touchscreen, which the staff can use to download their original photo and the various formats for the various target systems.
  3. Enter the email address at the end of the photo sequence.
    Then the captured photo is sent directly to the employee's mailbox.

Other uses

In order to make the best possible use of the acquisition, you have the following options:

  • Photo attraction at customer events & conferences
  • Use at staff parties (summer party, Christmas party ...}
  • Production of biometric passport photos and ID photos
  • Employee photos (as described above)
  • Pictures of groups of visitors, e.g. after a lecture
  • Use at trade fairs to issue personalized “flyers”

Professionelle Personal-Photos automatisch in Fulda erstellen

The need for investment

The price for the purchase of such a perfected photo box starts at around € 4,400 plus VAT and is worthwhile for organizations with around 100 employees.
Of course, there is also the opportunity to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is taken over immediately.


Since the implementation of the system in 2019, two systems have been set up permanently in this country and in Zurich.

Both at WWZ AG in CH and at Haufe Lexware, the system is very popular with employees.

If we are able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an e-mail to

Professionelle Personal-Photos automatisch in Fulda erstellen