Create professional staff photos yourself in Waltershausen

Create professional staff photos yourself in Waltershausen

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Do you want to keep your stock of personnel pictures for one of the following areas up to date?

  • Outlook
  • Passport photos for travel planning
  • Employee IDs
  • Internet
  • Exchange

Then there is a Photo Box from Photo Booth Deluxe worth considering.

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What should be achieved?

The staff in your company get the opportunity to create and/or update their own employee photo at a fixed location or at periodically alternating locations (e.g. in the dining room or the company canteen or HR department).
It is essential that this is the case in the form of a self-service process and that no extra staff is needed on the spot.
You give your employees the chance to always identify themselves to 100% with their personal employee photo.

The personal photos can be automatically cut to the ideal format, removed from annoying elements in the background and optionally saved in different formats and aspect ratios.

A suggested solution

You position a photo box set up for employee photos in your company (e.g. in the Katine, at the ID or at the reception in a relaxed corner.
The space required is approx. 1.5 mx 1 m.
There, the employees can stand in front of the photo box in a similar way to the passport photo machine and see the instructions for the necessary steps on the touchscreen.

The screen serves as a touch screen at the same time as an input terminal for the necessary data such as e.g. B. Personnel number, first name, last name and/or date of birth.
Alternatively, the photo box can also be programmed in such a way that the data is simply read in from the employee ID card. The employee data collected in this way is later part of the file name of the employee photo taken.
Optionally, a privacy screen can also be displayed with a confirmation option for internal / external use of the recording.

After the employee portrait has been taken, the background of the recording can be automatically replaced with one or more backgrounds specified by you. The head is also determined for each photo, adjusted to a specified size and positioned at a defined point on the final image.

The photo is saved in a size and format specified by you (eg square for Active Directory). A comparison between the saved portrait and the internal employee data record takes place via the name of the file. We would be happy to help your IT department define the import interface.

A biometric check and a cut to a biometric ID photo are also available.
The image output can take place in parallel in various dimensions.
So you always have the right photo for
Outlook, the CRM system, WhatsApp & Co, Instagram, Facebook, XING, Twitter
etc. ready.

Logically, each file can also be “personalized” with company logos and/or the name and position of the employee will be included in the image.

Advantages of automated photo processes for professional employee photos

  • RAW data can also be saved on request
  • Personal pictures according to your corporate design
  • perfect throughput speed when many staff have to be photographed in a short period of time
  • digital branding with your background and logo.
  • Extra data acquisition before or during the recording sequence
  • even the name of the employee can be automatically inserted into the photo without manual rework.
  • minimal labor
  • the employee photo box is noticeably cheaper than a rented portrait photographer
  • Independently made professional staff photos in best DSLR quality and studio lighting technology

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How does the employee get his picture?

So that not only the CRM system or the Active Directory comes into possession of the new photos, there are three different ways for the staff to choose from to also receive their photo digitally.

  1. Entry of the email address at the end of the photo sequence.
    The captured photo is immediately sent to the employee's email inbox.
  2. Download from an online gallery
    At the end of the sequence, a code is displayed on the screen or printed out, which the staff can use to download their original recording and the different formats for the different target systems.
  3. Download via QR code from an offline gallery
    The photo box provides a private WLAN that the staff has to dial into.
    At the end of the photo sequence, a QR code is displayed on the touchscreen. That QR code leads to the offline gallery from which the staff can download their pictures. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.

Other deployment options

To get the most out of your investment, you have the following options:

  • Use at trade fairs to create personalized “flyers”
  • Photos of groups of visitors, e.g. after a tour
  • Production of biometric passport photos and ID photos
  • Photo attraction at customer events & meetings
  • Use at staff parties (summer party, Christmas party ...}
  • Employee photos (as already described)

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The cost frame

The cost of purchasing a photo box perfected in this way starts at around €4,400 plus VAT and pays off for companies with around 100 employees or more.
Of course, there is also the possibility to test the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is taken over immediately.


Since the implementation of the system in 2019, two systems have been set up permanently in this country and in Switzerland.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very popular with colleagues.

If we are able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to

Professionelle Personal-Bilder selbsttätig in Waltershausen anfertigen