Perfect sales representatives produce photographs independently in Bochum

Perfect sales representatives produce photographs independently in Bochum

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Would you like to keep your stock of field staff photographs for one of the following areas up to date?

  • the CRM
  • Intranet
  • Flyer
  • Internet
  • Passport photos for travel planning
  • Outlook
  • HR systems
  • Exchange
  • ActiveDirectory

Then there is a photo box from Photo Booth Deluxe worth a moment of your time.

Perfekte Außendienstmitarbeiter Fotografien selbständig in Bochum fertigen

The mission goal

The field service employees in your company have the chance to take their own employee photo and / or bring it up to date at a fixed or regularly changing location (e.g. in the casino or the company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that no extra personnel is needed on site.
This gives your workforce the option to fully identify themselves at any time with their own employee photo.

The staff photos are automatically adapted to the best format, freed from disturbing elements in the background and, if desired, saved in various formats and aspect ratios.

Our proposed solution

You position a photo box optimized for employee photos in your company (e.g. in the HR department, at the ID or at the entrance in a relaxed corner.
The space requirement is approx. 1.5 mx 1 m.
There, the employees will stand in front of the photo box, similar to a passport photo machine, and read the operating instructions for the necessary steps on the display.

The monitor serves as a touch screen at the same time as an input terminal for the required data such as B. Personnel number, name, surname and / or date of birth.
Alternatively, the photo booth can also be set up so that the data can simply be read in from the employee ID. The information recorded in this way is then a component of the file name of the employee photo taken.
Optionally, a data protection screen with a release option for internal / external use of the image can also be set up.

After the photograph of the employee portrait, the background of the recording can be automatically exchanged for one or more of the backgrounds you have specified. The head is also found for each photo, adjusted to a specified size and positioned on the final image at a specified position.

The photo is saved in a size and aspect ratio determined by you (e.g. square for the ActiveDirectory). The name of the file is used to compare the saved portrait and the internal employee data record. We would be happy to support your IT department in specifying the import interface.

As an extra option, a biometric check and a cut on a biometric ID photo are available.
The image output can take place in different formats at the same time.
So you always have the right photo for
XING, WhatsApp & Co, the CRM system, Outlook
etc. lying ready.

Logically, each file can also be “branded” with company logos and / or the name and position of the employee will be on the picture.

ADVANTAGES of automatic photo processes for professional employee photos

  • RAW data can also be saved on request
  • Sales representatives take photographs according to their corporate design
  • automatic branding with your background and logo.
  • Self-made perfect staff photos in the highest DSLR quality and studio lighting technology
  • the employee photo box is significantly cheaper than a hired portrait photographer
  • optional data acquisition before or during the acquisition sequence
  • Optimized throughput speed if many sales representatives are to be photographed in a short period of time
  • The name of the person photographed can also be added to the picture by machine without manual rework.

Perfekte Außendienstmitarbeiter Fotografien selbständig in Bochum fertigen

How does the employee get their photo?

So that the CRM system or the ActiveDirectory does not only get the new photos, the sales representative has three different ways to get his picture digitally.

  1. Enter the email address at the end of the photo sequence.
    The captured photo is sent directly to the employee's email inbox.
  2. Download from an online gallery
    At the end of the sequence, a code is displayed or printed out on the screen, which the field service employee can use to download his original recording and the various versions for the different target systems.
  3. Download via QR code from an offline gallery
    The photo box provides a private WLAN that the sales representative has to dial into.
    At the end of the photo sequence, a QR code is displayed on the touchscreen. This QR code leads to the offline gallery from which the sales representative can download his photos. In contrast to the online gallery, this path only works in the immediate vicinity of the photo box.

Alternative uses

In order to make the most of your purchase, you have the following options:

  • Employee photos (as already explained)
  • Use at sales force parties (summer party, Christmas party ...}
  • Use at trade fairs to issue personalized “flyers”
  • Photos of groups of visitors, for example after a tour of the company
  • Creation of biometric passport photos and ID photos

Perfekte Außendienstmitarbeiter Fotografien selbständig in Bochum fertigen

The cost frame

The price for purchasing a photo box optimized in this way starts at around € 4,400 plus VAT and is worthwhile for companies with around 100 employees.
Of course, there is also the chance to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the later purchase if the photo box is bought directly.


Since the implementation of the system in 2019, two photo boxes have been set up permanently in Germany and Switzerland.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very well received by employees.

If we have been able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an email to

Perfekte Außendienstmitarbeiter Fotografien selbständig in Bochum fertigen