Create cheap and professional employee portraits yourself in Erlangen

Create cheap and professional employee portraits yourself in Erlangen

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Do you want to keep your stock of employee portraits for one of the following areas up to date?

  • Employee IDs
  • V cards
  • ActiveDirectory
  • HR systems
  • Passport photos for travel planning
  • the CRM

Then there is a photo box from Photo Booth Deluxe worth considering.

Günstige und professionell Angestellten-Portraitaufnahmen selbsttätig in Erlangen anfertigen

The use of a photo box for employee photos

The employees in your company have the opportunity to create and/or update their own employee photo at a fixed or periodically changing location (e.g. in the casino or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that you do not need additional staff on site.
You give your teams the chance to identify themselves completely with their personal employee photo at any time.

The personal photos are automatically adapted to the ideal format, freed from disturbing elements in the background and optionally saved in several dimensions and aspect ratios.

The solution

You position a photo box perfect for employee photos in your company (e.g. in the Katine, at the ID or at the entrance in a relaxed corner.
The space required is approx. 1.5 mx 1 m.
There, the employees can sit in front of the photo box and read the instructions for the necessary steps on the screen, just like with the photo booth.

The screen serves as a touch screen at the same time as an input terminal for the necessary information such as e.g. B. Personnel number, first name, surname and/or date of birth.
Alternatively, the photo box can also be programmed in such a way that the data is simply read in from the business card. The data recorded in this way then subsequently becomes part of the file name of the employee photo taken.
Optionally, a disclaimer screen with a checkbox for internal/external use of the employee portrait can also be displayed.

After the employee photo has been taken, the background of the photo can be automatically replaced with one or various backgrounds specified by you. The head of each photo is also analyzed, adjusted to a specified size and placed in a defined position on the final image.

The recording is saved in a size and format specified by you (eg square for the Active Directory). A comparison is made between the recorded image and the internal employee data record via the file name. We would be happy to help your IT department specify the connection.

A biometric check and a cut to a biometric ID photo are available as an optional expansion stage.
The image output can take place in different formats at the same time.
So you always have the best photo for
Instagram, Outlook, XING, Facebook, the CRM system, Twitter
etc. ready.

Of course, each file can also be "personalized" using company logos and/or the name and position of the employee can appear directly on the image.

ADVANTAGES of automatic photo processes for professional employee photos

  • optional data acquisition before or during the acquisition sequence
  • Automatically produced perfect staff photos in the best DSLR quality and studio flash technology
  • low workload
  • optimized throughput speed when many employees are to be photographed in a small time interval
  • the employee photo box is noticeably cheaper than a booked portrait photographer
  • digital branding with your background and logo.
  • Employee portraits according to your corporate design
  • RAW data can also be saved on request
  • The name of the employee can also be digitally inserted into the picture without manual rework.

Günstige und professionell Angestellten-Portraitaufnahmen selbsttätig in Erlangen anfertigen

How does the photographed person get their photo?

So that not only the CRM system or the Active Directory gets the benefit of the new photos, there are three different ways for the employee to get his picture as a file.

  1. Download from an online gallery
    At the end of the photo sequence, a code is displayed or printed on the touchscreen, which the employee can use to load his original photo and the different sizes for the different target systems.
  2. Enter the email address at the end of the photo sequence.
    Then the captured photo is immediately sent to the employee's mailbox.
  3. Download via QR code from an offline gallery
    The photobox provides a private WLAN that the employee has to dial into.
    At the end of the photo sequence, a QR code is displayed on the screen. The QR code leads to an offline gallery where employees can download their photos. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.

Other uses

To get the most out of your investment, you have the following options:

  • Use at trade fairs to issue personalized “flyers”
  • Photo attraction at customer events & congresses
  • Use at employee parties (summer party, Christmas party ...}
  • Employee photos (as already described)
  • Recordings of groups of visitors, e.g. after a tour of the company

Günstige und professionell Angestellten-Portraitaufnahmen selbsttätig in Erlangen anfertigen

The cost frame

The investment for the purchase of a photo box adapted in this way starts at around €4,400 plus VAT and pays off for companies with around 100 employees or more.
Of course, there is also the option to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the photo box is taken over immediately.


Since the system was introduced in 2019, two photo boxes have been set up permanently in this country and in Zurich.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very well received by colleagues.

If we were able to arouse your curiosity for automated employee photos, then call 09331 8021990 or send an email to

Günstige und professionell Angestellten-Portraitaufnahmen selbsttätig in Erlangen anfertigen