Automatically create professional staff portraits in Bielefeld

Automatically create professional staff portraits in Bielefeld

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Would you like to keep your stock of personal portraits for one of the following areas up to date?

  • HR systems
  • Employee IDs
  • Outlook
  • Flyer
  • Exchange
  • Passport photos for travel planning
  • Intranet

Then a photo booth is from Photo Booth Deluxe worth considering.

Fachmännische Personal-Portraits automatisch in Bielefeld erstellen

What should be achieved?

The staff in your company have the option of creating and / or updating the individual employee photo at a fixed or periodically changing location (e.g. in the casino or the company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that additional employees are not needed on site.
This gives your staff the opportunity to always fully identify themselves with their individual employee photo.

The staff photos are automatically optimized to the best format, removed from annoying elements in the background and optionally saved in some dimensions and aspect ratios.

One possible solution

You position a photo box optimized for employee photos in your company (e.g. in the HR department, at the ID or at the entrance in a quiet corner.
The space required is approx. 1.5 mx 1 m.
There, the employees will stand in front of the photo box, similar to the passport photo machine, and see the instructions for the necessary actions on the screen.

The screen serves as a touchscreen in parallel as an input terminal for the required data such as B. ID, first name, family name and / or date of birth.
Alternatively, the Photo Box can also be configured in such a way that the data can simply be read in from the employee ID. The employee data recorded in this way will later become part of the file name of the employee photo taken.
Optionally, a data protection screen can also be displayed with a confirmation option for internal / external use of the employee profile.

Following the recording of the employee portrait, the background of the recording can be automatically exchanged for one or more backgrounds specified by you. The head is also analyzed for each photo, adjusted to a specified size and placed in a specified position on the final image.

The recording is saved in a size and aspect ratio defined by you (eg square for the ActiveDirectory). A comparison between the saved photo and the internal employee data record takes place via the name of the picture. We would be happy to support your IT department in specifying the interface.

A biometric check and an adaptation to a biometric ID photo are available as options.
The image output can happen in many dimensions at the same time.
So you always have the right photo for
Facebook, Outlook, XING, the CRM system, LinkedIn, Twitter, Instagram
etc. lying ready.

Of course, each file can also be “personalized” with the help of the company logo and / or the name and position of the employee are immediately visible on the picture.

Special advantages of automatic photo processes for professional employee photos

  • RAW data can also be saved on request
  • optional branding with your background and logo.
  • Optimized throughput speed when many staff have to be photographed in a small time frame
  • automatically created professional staff photos in maximum DSLR quality and studio flash technology
  • even the name of the employee can be automatically inserted into the photo without manual rework.
  • the employee photo box is significantly cheaper than renting a portrait photographer
  • minimized work time
  • Personal portraits according to your corporate design
  • extra data acquisition before or during the recording sequence

Fachmännische Personal-Portraits automatisch in Bielefeld erstellen

How does the employee get their photo?

So that not only the CRM system or the ActiveDirectory can benefit from the new images, staff can choose between three different ways to get their image digitally.

  1. Enter the email address at the end of the photo sequence.
    In this case, the captured photo is immediately sent to the employee's email inbox.
  2. Download from an online gallery
    At the end of the photo sequence, a code is displayed on the screen or printed out, which the staff can use to download the original image and the various sizes for the various target systems.
  3. Download from an offline gallery via QR code
    The photobox provides a private WLAN that the staff must dial into.
    At the end of the sequence, a QR code is displayed on the screen. This QR code leads to an offline gallery in which the staff can copy down their photos. In contrast to the online gallery, this path only works in the immediate vicinity of the photo box.

Alternative uses

In order to get the most out of your investment, you have the following options:

  • Photo attraction at customer events & congresses
  • Use at staff parties (summer party, Christmas party ...}
  • Use at trade fairs to issue personalized “flyers”
  • Employee photos (as described above)
  • Photos of groups of visitors, e.g. after a tour

Fachmännische Personal-Portraits automatisch in Bielefeld erstellen

The need for investment

The price for purchasing a photobox adapted in this way starts at around € 4,400 plus VAT and is worthwhile for companies with around 100 employees.
It goes without saying that there is also the option of trying out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the photo box is purchased immediately.


Since the system was implemented in 2019, two systems have been permanently set up in Germany and Switzerland.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system is very well received by employees.

If we were able to arouse your interest in automated employee photos, then call 09331 8021990 or send an email to

Fachmännische Personal-Portraits automatisch in Bielefeld erstellen