Automatically create professional employee portraits in bulkheads

Automatically create professional employee portraits in bulkheads

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Would you like to keep your stock of employee portraits for one of the following areas up to date?

  • HR systems
  • Internet
  • the CRM
  • Exchange
  • ActiveDirectory
  • Intranet

Then there is a photo box of Photo Booth Deluxe worth considering.

Fachmännische Mitarbeiter-Portraits automatisch in Schotten erstellen

The mission goal

The employees in your company have the opportunity to photograph and/or update their personal employee photo at a fixed location or at regularly changing locations (e.g. in the dining room or company canteen or HR department).
It is essential that this is achieved in the form of a self-service process and that extra personnel are not required on site.
You give your employees the chance to always fully identify themselves with their personal employee photo.

The personal photos are automatically optimized to the ideal format, removed from disturbing elements in the background and, if desired, saved in certain shapes and aspect ratios.

One possible solution

You place a photo box perfect for employee photos in your company (e.g. in the personnel department, at the ID office or at reception in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can stand in front of the photobooth in the same way as with the passport photo machine and see the instructions for the necessary steps on the display.

The screen serves as a touchscreen at the same time as an input terminal for the required information such as B. Personal identification, first name, last name and / or date of birth.
Alternatively, the Photo Box can also be programmed in such a way that the data can be read directly from the business card. The information collected in this way is then part of the file name of the employee photo taken.
Optionally, a privacy screen can also be set up with a confirmation option for internal/external use of the image.

After the employee picture has been photographed, the background of the recording can be automatically exchanged for one or many backgrounds specified by you. The head is also identified for each photo, scaled to a specified size and positioned at a defined point on the final image.

The photo is saved in a size and aspect ratio you describe (eg square for Active Directory). A comparison is made between the photographed portrait and the internal employee data record via the name of the file. We would be happy to help your IT department determine the import interface.

A biometric check and a cut to a biometric ID photo are also available.
The image output can happen in several formats at the same time.
So you always have the right photo for
Facebook, XING, WhatsApp & Co, Twitter, Instagram, LinkedIn, Outlook, the CRM system
etc. ready.

Of course, each file can also be “personalized” with company logos and/or the name and position of the employee can also be visible on the image.

Special advantages of automated photo processes for professional employee photos

  • Optimized throughput speed when many employees have to be photographed in a small time frame
  • Employee portraits according to your corporate design
  • the employee photo box is significantly more cost-effective than a booked photographer
  • Extra data acquisition before or during the recording sequence
  • automatically created perfect staff photos in the highest DSLR quality and studio lighting technology
  • minimized work time
  • RAW data can also be saved if required
  • even the name of the person photographed can be automatically inserted into the image without manual rework.

Fachmännische Mitarbeiter-Portraits automatisch in Schotten erstellen

How does the staff get their photo?

So that not only the CRM system or the Active Directory comes into possession of the new photos, there are three different ways for the employee to choose from to receive his photo as a file.

  1. Enter the email address at the end of the photo sequence.
    The captured photo is immediately sent to the employee's email address.
  2. Download from an online gallery
    At the end of the sequence, a code is displayed on the touchscreen or printed out, which the employee can use to download their original photo and the various versions for the various target systems.
  3. Download from an offline gallery via QR code
    The Photobooth provides a private WLAN which the employee must dial into.
    At the end of the photo sequence, a QR code will appear on the screen. The QR code leads to the offline gallery from which employees can download their pictures. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.

Other deployment options

In order to make the most of the purchase, you have the following possible uses:

  • Creation of biometric passport photos and ID photos
  • Use at employee parties (summer party, Christmas party ...}
  • Use at trade fairs to produce personalized “flyers”
  • Photo attraction at customer events & meetings
  • Recordings of groups of visitors, e.g. after a tour of the company
  • Employee photos (as described above)

Fachmännische Mitarbeiter-Portraits automatisch in Schotten erstellen

The cost frame

The cost of purchasing a photobox optimized in this way starts at around € 4,400 plus VAT and is worthwhile for companies with around 100 employees.
Of course, there is also the possibility to try out the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is purchased immediately.

Customer ratings

Since the implementation of the system in 2019, two photo boxes have been set up permanently in this country and in Switzerland.

The system is very popular with employees both at WWZ AG in Switzerland and at Haufe Lexware.

If we are able to arouse your interest in automated employee photos, then register at 09331 8021990 or send an e-mail to

Fachmännische Mitarbeiter-Portraits automatisch in Schotten erstellen