Automatically create professional employee photos in Solms

Automatically create professional employee photos in Solms

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Would you like to keep your stock of employee photos for one of the following areas up to date?

  • Exchange
  • Outlook
  • the CRM
  • Internet

Then there is a Photo Box from Photo Booth Deluxe worth a moment of your time.

Fachmännische Mitarbeiter-Fotos automatisch in Solms erstellen

The use of a photo box for employee photos

The employees in your company have the opportunity to photograph and / or update the individual employee photo at a fixed location or at a location that changes at regular intervals (e.g. in the dining room or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that extra staff is not needed on site.
You give your teams the opportunity to identify themselves to 100% around the clock with their own employee photo.

The staff photos are automatically adapted to the appropriate format, removed from annoying elements in the background and, if desired, saved in different formats and aspect ratios.

A suggested solution

You position a photo box set up for employee photos in your company (e.g. in the HR department, at the ID card office or at the entrance in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There the employees are allowed to sit in front of the photo box in the same way as with the passport photo machine and see the instructions for the necessary steps on the screen.

The monitor serves as a touch screen in parallel as an input terminal for the required data such as B. Personal identification, name, family name and / or date of birth.
Alternatively, the photobox can also be configured so that the data can simply be read from the company ID card. The employee data collected in this way are then part of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a release option for internal / external use of the recording.

Following the recording of the employee picture, the background of the picture can be automatically exchanged for one or different background settings you specified. The head is also found for each photo, adjusted to a specified size and placed on the final image at a defined location.

The image is saved in a size and aspect ratio specified by you (eg square for the ActiveDirectory). The name of the picture is used to compare the saved photo and the internal employee data record. We would be happy to help your IT department define the import interface.

A biometric check and an adaptation to a biometric ID photo are available as an extra expansion stage.
The image output can take place in many formats at the same time.
So you always have the ideal photo for
Facebook, Twitter, Outlook, LinkedIn, the CRM system, Instagram, WhatsApp & Co, XING
etc. at hand.

Of course, each file can also be “personalized” with the help of the company logo and / or the name and position of the employee can be immediately visible on the picture.

Advantages of automated photo processes for reliable employee photos

  • low workload
  • perfect throughput speed when many employees have to be photographed in a small time interval
  • even the name of the employee can be automatically inserted into the picture without manual rework.
  • additional data acquisition before or during the recording sequence
  • Employee photos according to your corporate design
  • the employee photo box is significantly more cost-effective than a rented portrait photographer
  • automatic branding with your background and logo.

Fachmännische Mitarbeiter-Fotos automatisch in Solms erstellen

How does the employee get the photo?

So that the CRM system or the ActiveDirectory alone does not benefit from the new recordings, there are three different ways for employees to receive their picture as a file.

  1. Enter the e-mail address at the end of the photo sequence.
    The photo taken is then sent to the employee's e-mail inbox.
  2. Download via QR code from an offline gallery
    The Photo Box provides a private WLAN that the employee has to dial into.
    At the end of the sequence, a QR code is displayed on the screen. That QR code leads to the offline gallery where the employee can download his photos. In contrast to the online gallery, this path only works in the immediate vicinity of the photo box.
  3. Download from an online gallery
    At the end of the recording, a code is displayed or printed on the screen, which the employee can use to download the original recording and the different sizes for the different target systems.

Other deployment options

To get the most out of your purchase, you have these options:

  • Use at employee parties (summer party, Christmas party ...}
  • Photo attraction at customer events & meetings
  • Photos of groups of visitors, e.g. after a tour
  • Creation of biometric passport photos and ID photos
  • Use at trade fairs to produce personalized “flyers”

Fachmännische Mitarbeiter-Fotos automatisch in Solms erstellen

The cost frame

The cost of buying a photo box optimized in this way starts at around € 4,400 plus VAT and is worthwhile for organizations with around 100 employees.
Of course there is also the possibility to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is purchased directly.


Since the system was introduced in 2019, two systems have been permanently installed in this country and in Zurich.

The system is very well received by employees at WWZ AG in CH as well as at Haufe Lexware.

If we were able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to

Fachmännische Mitarbeiter-Fotos automatisch in Solms erstellen