Automated production of uniform employee portraits in Guben

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Do you want to keep your inventory of employee portraits for one of the following areas up to date?

• Exchange
• ActiveDirectory
• Business Cards
• Intranet
• Outlook
• Passport photos for travel planning
• HR systems
• Internet

Then there is a photo box from Photo Booth Deluxe worth a moment of your time.

The use of a photo box for employee photos

The employees in your company get the chance to create and/or update their personal employee photo at a fixed or periodically changing location (e.g. in the dining room or company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional staff are not needed on site.
You give your staff the opportunity to identify themselves to 100% at any time with their personal employee photo.

The personal photos can be automatically cut to the optimal format, removed from disturbing elements in the background and, if desired, saved in many sizes and aspect ratios.

A suggested solution

You place a photobox set up for employee photos in your company (e.g. in the HR department, at the ID office or at the entrance in a quiet corner.
The space required is approx. 1.5 mx 1 m.
There, the employees can sit down in front of the photo box and see the instructions for the necessary actions on the monitor, just like with the passport photo machine.

The screen serves as a touch screen at the same time as an input terminal for the required information such as B. Personnel identifier, first name, last name and/or date of birth.
Alternatively, the photo box can also be set up so that the data can be read directly from the employee ID card. The information recorded in this way is then part of the file name of the employee photo taken.
Optionally, a data protection screen can also be set up with a confirmation option for internal / external use of the image.

After the employee portrait has been taken, the background of the recording can be automatically replaced with one or various backgrounds specified by you. Likewise, the head of each photo is analyzed, scaled to a specified size and positioned at a specified location on the final image.

The photo is saved in a size and aspect ratio you specify (eg square for Active Directory). A comparison between the photographed portrait and the in-house employee data record takes place via the name of the picture. We would be happy to support your IT department in defining the interface.

A biometric check and an adaptation to a biometric ID photo are available as an extra expansion stage.
The image output can take place in different dimensions at the same time.
So you always have the right photo for
WhatsApp & Co, Outlook, Facebook, Twitter
etc. within easy reach.

Of course, each file can also be “personalized” with a company logo and/or the name and position of the employee can be immediately included in the picture.

Special advantages of automated photo processes for reliable employee photos

• even the name of the employee can be digitally added to the picture without manual rework.
• perfect throughput speed if many employees need to be photographed in a short period of time
• Extra data acquisition before or during the recording sequence
• RAW data are also saved on request
• the employee photo box is significantly cheaper than a rented photographer
• Employee portraits according to your corporate design
• automatic branding with your background and logo.

How does the employee get the photo?

So that the CRM system or Active Directory alone does not get hold of the new photos, there are three different ways for the employee to choose from to get his picture as a file.

1. Download via QR code from an offline gallery
   The photo box provides its own WLAN which the employee has to dial into.
   At the end of the photo sequence, a QR code is displayed on the touchscreen. This QR code leads to an offline gallery where the employee can download his pictures. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.
2. Enter the e-mail address at the end of the photo sequence.
   In this case, the captured photo is immediately sent to the employee's email address.
3. Download from an online gallery
   At the end of the recording, a code is displayed on the touchscreen or printed out, which the employee can use to copy his original recording and the various formats for the different target systems.

Other uses

In order to get the most out of your purchase, you have the following options:

• Use at employee parties (summer party, Christmas party ...}
• Use at trade fairs to produce personalized “flyers”
• Recording of biometric passport photos and ID photos
• Recordings of groups of visitors, for example after a presentation
• Photo attraction at customer events & conferences
• Employee photos (as described above)

The need for investment

The price for purchasing a photo box optimized in this way starts at around €4,400 plus VAT and is therefore worthwhile for companies with around 100 employees or more.
Of course, there is also the possibility to test the system in advance on a rental basis for 650 € + 1 € / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is kept immediately.

references

Since the implementation of the system in 2019, two photo boxes have been permanently installed in this country and in Switzerland.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very well received by colleagues.

If we are able to arouse your interest in automated employee photos, then call 09331 8021990 or send an email to office@photobooth-deluxe.de.