Automated uniform employee portraits in Braunschweig
Reading time approx. 4 minutes.
Do you intend to keep your stock of employee portraits for one of the following areas up to date?
- HR systems
- Passport photos for travel planning
- the CRM
Then there is a photo box from Photo Booth Deluxe worth considering.
What should be achieved?
The employees in your company have the opportunity to photograph and / or update their own employee photo at a fixed or periodically changing location (e.g. in the casino or the company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that you do not need additional staff on site.
This gives your workforce the opportunity to fully identify themselves at any time with their personal employee photo.
The staff photos can be automatically cut to the appropriate format, freed from annoying elements in the background and, if desired, saved in different dimensions and aspect ratios.
Our proposed solution
You position a photo box that is perfect for employee photos in your company (e.g. in the HR department, at the ID or at the reception in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can stand in front of the photo booth in the same way as with the passport photo machine and read the instructions for the required steps on the screen.
The monitor serves as a touch screen at the same time as an input terminal for the necessary information such as B. ID, first name, last name and / or date of birth.
Alternatively, the photo box can also be set up so that the data can be read out immediately from the company ID card. The employee data collected in this way will later become part of the file name of the employee photo taken.
Optionally, a disclaimer screen with a checkbox for internal / external use of the image can also be displayed.
After the employee picture has been taken, the background of the picture can be automatically exchanged for one or various backgrounds you have specified. The head is also analyzed for each photo, adjusted to a specified size and positioned on the final image at a defined point.
The recording is saved in a size and aspect ratio specified by you (e.g. square for the ActiveDirectory). The name of the image is used to compare the recorded image and the internal employee data record. We would be happy to support your IT department in specifying the interface.
A biometric check and a cut to a biometric ID photo are available as an option.
The image output can take place synchronously in different dimensions.
So you always have the perfect photo for
Outlook, Twitter, WhatsApp & Co, the CRM system, XING
Of course, each file can also be “branded” with the help of the company logo and / or the name and position of the employee will appear on the picture.
ADVANTAGES of automatic photo processes for professional employee photos
- optional branding with your background and logo.
- Employee portraits according to your corporate design
- The name of the person photographed can also be digitally inserted into the picture without manual rework.
- optional data acquisition before or during the acquisition sequence
- the employee photo box is significantly cheaper than a booked photographer
- low workload
- RAW data can also be saved on request
How does the employee get his photo?
So that the CRM system or the ActiveDirectory alone does not benefit from the new photos, there are three different ways for the employee to receive his photo as a file.
- Enter the email address at the end of the photo sequence.
In this case, the captured photo is immediately sent to the employee's mailbox.
- Download from an online gallery
At the end of the photo sequence, a code is displayed or printed out on the screen, which the employee can use to download the original photo and the different sizes for the various target systems.
- Download via QR code from an offline gallery
The photo box provides its own WLAN which the employee has to dial into.
At the end of the recording, a QR code is displayed on the screen. That QR code leads to the offline gallery in which the employee can upload his photos. In contrast to the online gallery, this way only works in the immediate vicinity of the Photo Box.
To get the most out of your investment, you have the following possible uses:
- Employee photos (as already described)
- Photo attraction at customer events & congresses
- Recording of biometric passport photos and ID photos
- Use at trade fairs to issue personalized “flyers”
- Use at employee parties (summer party, Christmas party ...}
The need for investment
The investment for the acquisition of such a perfected photo box starts at around € 4,400 plus VAT and is worthwhile for companies with around 100 employees.
Of course, there is also the option to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the system is kept directly.
Since the system was implemented in 2019, two systems have been permanently set up in Germany and Switzerland.
Both at WWZ AG in Switzerland and at Haufe Lexware, the system is very well received by employees.
If we have been able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an email to firstname.lastname@example.org.