Take standardized employee photographs automatically in Raesfeld

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Can you always keep your inventory of employee photographs for one of the following areas up to date?

• Outlook
• Internet
• Employee IDs
• ActiveDirectory
• Passport photos for travel planning
• Intranet
• Exchange
• HR systems
• Business Cards

Then there is a photo box from Photo Booth Deluxe worth considering.

What should be achieved?

The employees in your company have the opportunity to take their own employee photo and / or bring it up to date at a fixed or periodically changing location (e.g. in the dining room or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional employees are not needed on the spot.
You give your teams the chance to identify themselves to 100% at any time with their personal employee photo.

The staff photos can be automatically optimized to the ideal format, removed from annoying elements in the background and optionally saved in different formats and aspect ratios.

The solution

You place a photo box perfect for employee photos in your company (e.g. in the HR department, at the ID office or at the reception in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There the employees can sit in front of the photo box in the same way as with a passport photo machine and read the instructions for the necessary actions on the display.

The screen serves as a touchscreen at the same time as an input terminal for the necessary data such as B. Employee ID, first name, last name and / or date of birth.
Alternatively, the photobox can also be set up in such a way that the data can simply be read in from the employee ID card. The data recorded in this way then becomes a component of the file name of the employee photo taken.
Optionally, a data protection screen can also be displayed with a release option for internal / external use of the image.

Following the photograph of the employee picture, the background of the picture can automatically be exchanged for one or various backgrounds you have specified. The head of each photo is also located, scaled to a specified size and positioned on the final image at a specified location.

The image is saved in a size and format specified by you (e.g. square for the ActiveDirectory). The file name is used to compare the photo taken and the internal employee data record. We would be happy to support your IT department in defining the interface.

A biometric check and a cut to a biometric ID photo are available as an optional extension.
The image output can take place in different dimensions at the same time.
So you always have the right photo for
Facebook, Twitter, Instagram, WhatsApp & Co, Outlook, LinkedIn, the CRM system, XING
etc. are available.

Logically, each file can also be “personalized” by means of a company logo and / or the name and position of the employee will appear directly on the picture.

Advantages of automated photo processes for professional employee photos

• the employee photo box is noticeably cheaper than a booked photographer
• perfect throughput speed when many employees have to be photographed in a short period of time
• Self-made professional staff photos in best DSLR quality and studio flash technology
• even the name of the person photographed can be automatically inserted into the image without manual rework.
• Extra data acquisition before or during the recording sequence
• low workload
• Employee photographs according to your corporate design
• automatic branding with your motif and logo.

How does the staff get their photo?

So that not only the CRM system or the ActiveDirectory can enjoy the new recordings, there are three different ways for the employee to receive his photo as a file.

1. Download from an online gallery
   At the end of the photo sequence, a code is displayed or printed on the screen, which the employee can use to download the original image and the different sizes for the different target systems.
2. Enter the e-mail address at the end of the photo sequence.
   The photo taken is sent directly to the employee's mailbox.
3. Download via QR code from an offline gallery
   The photo box provides a private WLAN that the employee has to dial into.
   At the end of the recording, a QR code is displayed on the touchscreen. That QR code leads to an offline gallery from which the employee can download his pictures. In contrast to the online gallery, this path only goes in the immediate vicinity of the Photo Box.

Other uses

In order to get the most out of your purchase, you have the following options:

• Photo attraction at customer events & conferences
• Production of biometric passport photos and ID photos
• Use at trade fairs to issue personalized “flyers”
• Employee photos (as described above)
• Use at employee parties (summer party, Christmas party ...}

The cost frame

The investment for buying a photo box adapted in this way starts at around € 4,400 plus VAT and is worthwhile for organizations with around 100 employees or more.
Of course, there is also the chance to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the photo box is taken over immediately.

recommendations

Since the implementation of the system in 2019, two systems have been permanently installed in Germany and Switzerland.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very popular with employees.

If we were able to arouse your interest in automated employee photos, then call 09331 8021990 or send an email to office@photobooth-deluxe.de.