Automatically create professional employee recordings in Schmalkalden

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Would you like to keep your inventory of employee recordings for one of the following areas up to date?

• Employee IDs
• HR systems
• Passport photos for travel planning
• V cards

Then there is a photo box of Photo Booth Deluxe worth considering.

The use of a photo box for employee photos

The employees in your company have the opportunity to photograph and/or update their personal employee photo at a fixed or regularly changing location (e.g. in the casino or the company canteen or human resources department).
It is essential that this is the case in the form of a self-service process and that additional employees are not needed on site.
You give your workforce the chance to identify themselves to 100% around the clock with their own employee photo.

The staff photos are automatically adjusted to the right format, freed from annoying elements in the background and optionally saved in different shapes and aspect ratios.

A suggested solution

You position a photo box set up for employee photos in your company (e.g. in the HR department, at the ID or at the reception in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There, the employees will stand in front of the photobooth in the same way as with the passport photo machine and see the instructions for the necessary steps on the monitor.

The screen serves as a touch screen in parallel as an input terminal for the necessary information such as e.g. B. Personnel identifier, first name, last name and/or date of birth.
Alternatively, the photo box can also be set up so that the data can be read immediately from the employee ID card. The information recorded in this way then becomes part of the file name of the employee photo taken.
Optionally, a disclaimer screen with a release option for internal/external use of the image can also be displayed.

After photographing the employee portrait, the background of the photo can be automatically replaced with one or more backgrounds specified by you. The head is also located for each photo, scaled to a specified size and positioned in a specified position on the final image.

The image is saved in a size and aspect ratio you specify (eg square for Active Directory). A comparison between the recorded image and the internal employee data record takes place via the file name. We would be happy to support your IT department in defining the import interface.

A biometric check and an adaptation to a biometric ID photo are available as an optional expansion stage.
The image output can take place in different forms at the same time.
So you always have the ideal photo for
Facebook, WhatsApp & Co, Instagram, XING, the CRM system, LinkedIn, Outlook
etc. within easy reach.

Of course, each file can also be "personalized" with logos and/or the name and position of the employee can be directly visible on the image.

Advantages of automated photo processes for perfect employee photos

• Optimized throughput speed when many employees have to be photographed in a short time frame
• minimal labor
• the employee photo box is noticeably cheaper than a rented photographer
• RAW data can also be saved on request
• Employee recordings according to your corporate design
• Independently created professional staff photos in the best DSLR quality and studio flash technology
• even the name of the employee can be automatically inserted into the picture without manual rework.
• extra data acquisition before or during the recording sequence
• automatic branding with your background and logo.

How does the employee get the picture?

So that not only the CRM system or the Active Directory can enjoy the new photos, there are three different ways for the employee to get his photo digitally.

1. Enter the email address at the end of the photo sequence.
   Then the captured photo is immediately sent to the employee's email address.
2. Download from an online gallery
   At the end of the recording, a code is displayed on the touchscreen or printed out, which the employee can use to download his original photo and the various sizes for the various target systems.
3. Download via QR code from an offline gallery
   The photo box provides its own WLAN, which the employee must dial into.
   At the end of the photo sequence, a QR code will appear on the screen. The QR code leads to an offline gallery where employees can download their recordings. In contrast to the online gallery, this path is only possible in the immediate vicinity of the photo box.

Other possible uses

In order to get the most out of your investment, you have the following options:

• Use at employee parties (summer party, Christmas party ...}
• Employee photos (as already described)
• Photo attraction at customer events & meetings
• Recordings of groups of visitors, for example after a presentation
• Use at trade fairs to produce personalized “flyers”
• Creation of biometric passport photos and ID photos

The cost frame

The cost of purchasing a photo box perfected in this way starts at around €4,400 plus VAT and pays off for organizations with around 100 or more employees.
Of course, there is also the option to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the later purchase if the system is taken over directly.

references

Since the system was introduced in 2019, two systems have been permanently installed in Germany and Switzerland.

The system has been well received by colleagues at both WWZ AG in Switzerland and Haufe Lexware.

If we were able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.