Take uniform employee photos independently in Herdecke

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Would you always keep your stock of employee photos for one of the following areas up to date?

• cards
• Passport photos for travel planning
• ActiveDirectory
• Intranet
• Employee IDs
• HR systems
• Exchange

Then there is a photo box of Photo Booth Deluxe worth a moment of your time.

What should be achieved?

The employees in your company are given the option to create and / or update their individual employee photo at a fixed or periodically changing location (e.g. in the dining room or in the company canteen or HR department).
It is important that this is achieved in the form of a self-service process and that you do not need extra employees on site.
You give your employees the opportunity to always fully identify themselves with their own employee photo.

The staff photos are automatically cut to the ideal format, removed from annoying elements in the background and, if desired, saved in different dimensions and aspect ratios.

One possible solution

You place a photo box that is perfect for employee photos in your company (e.g. in the Katine, at the ID card or at the reception in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There the employees are allowed to stand in front of the photo box in the same way as with a passport photo machine and read the operating instructions for the necessary actions on the monitor.

The monitor serves as a touch screen at the same time as an input terminal for the necessary information such as B. Personnel number, first name, last name and / or date of birth.
Alternatively, the photo box can also be set up so that the data can be read directly from the company ID card. The information collected in this way is then a component of the file name of the employee photo taken.
Optionally, a disclaimer screen with a confirmation option for internal / external use of the employee profile can be set up.

After the photo of the employee's picture has been taken, the background of the picture can be automatically replaced with one or various backrounds you have specified. The head of each photo is also determined, scaled to a specified size and positioned at a specified location on the final image.

The image is saved in a size and aspect ratio defined by you (e.g. square for the ActiveDirectory). The name of the file is used to compare the photographed portrait and the in-house employee data set. We would be happy to support your IT department in specifying the interface.

A biometric check and an adaptation to a biometric ID photo are available as an additional expansion stage.
The image output can take place in parallel in different sizes.
So you always have the best possible photo for
XING, WhatsApp & Co, the CRM system, Twitter, Outlook, LinkedIn
etc. ready.

Of course, each file can also be “branded” with the help of the logo and / or the name and position of the employee can be directly on the picture.

Special advantages of automatic photo processes for professional employee photos

• the employee photo box is noticeably cheaper than a rented portrait photographer
• optional branding with your background and logo.
• optimized throughput speed if many employees have to be photographed in a short period of time
• Employee photos according to your corporate design
• Self-made professional staff photos in best DSLR quality and studio flash technology
• additional data acquisition before or during the acquisition sequence
• even the name of the employee can be automatically added to the photo without manual rework.
• minimal labor

How do the staff get their picture?

So that the CRM system or the ActiveDirectory alone does not benefit from the new images, there are three different ways for the employee to receive his photo digitally.

1. Entry of the email address at the end of the photo sequence.
   The photo taken is sent directly to the employee's email address.
2. Download from an online gallery
   At the end of the sequence, a code is displayed or printed on the touchscreen, which the employee can use to download the original recording and the different formats for the various target systems.
3. Download via QR code from an offline gallery
   The photo box provides a private WLAN which the employee has to dial into.
   At the end of the sequence, a QR code is displayed on the screen. The QR code leads to the offline gallery from which the employee can download his photos. In contrast to the online gallery, this path only works in the direct vicinity of the photo booth.

Other possible uses

In order to make the best possible use of your investment, you have the following options:

• Use at employee parties (summer party, Christmas party ...}
• Recording of biometric passport photos and ID photos
• Use at trade fairs to issue personalized “flyers”
• Recordings of groups of visitors, e.g. after a tour of the company
• Employee photos (as already described)

The need for investment

The price for purchasing a photo box adapted in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course, there is also the chance to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the photo box is taken over immediately.

recommendations

Since the system was introduced in 2019, two systems have been permanently installed in this country and in Zurich.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we are able to arouse your interest in automated employee photos, call 09331 8021990 or send an e-mail to office@photobooth-deluxe.de.