Take perfect employee photos independently in Karlsruhe

Take perfect employee photos independently in Karlsruhe

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Would you like to keep your stock of employee photos for one of the following areas up to date?

  • Passport photos for travel planning
  • Outlook
  • HR systems
  • Flyer
  • Internet
  • Exchange

Then there is a photo box from Photo Booth Deluxe worth a moment of your time.

Perfekte Beschäftigtenfotos selbstständig in Karlsruhe aufnehmen

The use of a photo box for employee photos

The employees in your company have the opportunity to photograph and / or update their personal employee photo at a fixed location or at regularly changing locations (e.g. in the casino or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional personnel are not needed on site.
You give your teams the chance to identify themselves to 100% around the clock with their own employee photo.

The staff photos are automatically cut to the appropriate format, freed from annoying elements in the background and optionally saved in several dimensions and aspect ratios.

A suggested solution

You position a photo box set up for employee photos in your company (e.g. in the Katine, at the ID or at the reception in a quiet corner.
The space required is approx. 1.5 mx 1 m.
There the employees can sit in front of the photo box, similar to a passport photo machine, and see the instructions for the necessary steps on the monitor.

The screen serves as a touch screen at the same time as an input terminal for the necessary data such as B. Personnel number, first name, last name and / or date of birth.
Alternatively, the photobox can also be configured so that the data can be read directly from the employee ID. The information collected in this way then becomes an element of the file name of the employee photo taken.
Optionally, a data protection screen can be set up with a checkbox for internal / external use of the image.

After the photo of the employee has been taken, the background of the photo can be automatically replaced with one or different backgrounds that you have specified. The head is also determined for each photo, adjusted to a specified size and positioned at a defined point on the final image.

The recording is saved in a size and aspect ratio determined by you (eg square for the ActiveDirectory). The name of the picture is used to compare the recorded portrait and the in-house employee data record. We would be happy to support your IT department in clarifying the connection.

A biometric check and a cut to a biometric ID photo are available as additional extensions.
The image output can take place synchronously in various forms.
So you always have the perfect photo for
Twitter, Outlook, the CRM system, Instagram, XING, Facebook, WhatsApp & Co, LinkedIn
etc. at hand.

Logically, each file can also be “personalized” with company logos and / or the name and position of the employee can be directly visible on the picture.

Special advantages of automated photo processes for professional employee photos

  • Employee photos according to your corporate design
  • optional data acquisition before or during the acquisition sequence
  • the employee photo box is significantly cheaper than a booked portrait photographer
  • automatically created reliable staff photos in the highest DSLR quality and studio lighting technology
  • RAW data can also be saved on request
  • perfect throughput speed if many employees are to be photographed in a short period of time
  • optional branding with your background and logo.
  • low workload

Perfekte Beschäftigtenfotos selbstständig in Karlsruhe aufnehmen

How does the employee get his picture?

So that not only the CRM system or the ActiveDirectory can benefit from the new photos, there are three different ways for employees to get their photos digitally.

  1. Enter the e-mail address at the end of the photo sequence.
    The captured photo is then sent to the employee's mailbox.
  2. Download from an online gallery
    At the end of the sequence, a code is displayed or printed on the touchscreen, which the employee can use to download the original recording and the different versions for the various target systems.
  3. Download via QR code from an offline gallery
    The photo box provides its own WLAN which the employee has to dial into.
    At the end of the photo sequence, a QR code is displayed on the screen. The QR code leads to the offline gallery in which the employee can download his photos. In contrast to the online gallery, this path only works in the direct vicinity of the photo box.

Other deployment options

In order to make the most of your investment, you have the following options:

  • Photo attraction at customer events & congresses
  • Employee photos (as described above)
  • Use at trade fairs to issue personalized “flyers”
  • Recording of biometric passport photos and ID photos
  • Photos of groups of visitors, e.g. after a tour of the company

Perfekte Beschäftigtenfotos selbstständig in Karlsruhe aufnehmen

The need for investment

The investment for purchasing a photo box optimized in this way starts at around € 4,400 plus VAT and is worthwhile for companies with around 100 employees.
Of course, there is also the opportunity to test the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is kept immediately.


Since the system was implemented in 2019, two systems have been permanently installed in Germany and Zurich.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system is very well received by employees.

If we were able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.

Perfekte Beschäftigtenfotos selbstständig in Karlsruhe aufnehmen